Today, We’ll learn how to create Microsoft Teams Meeting Link for guests. These days, Microsoft Teams is an excellent tool for setting up video conferences, even with outside attendees. Yes, all it takes to include a guest in the meeting is to send them the link. This article is specifically designed for you if you don’t know It will teach you how to do it.
Advantages of Creating a Microsoft Teams Meeting Link for Guest
Assuming you are planning a Teams meeting and would like to invite a guest, you might need to set up a meeting link in Microsoft Teams for them. If you would like to invite someone to a meeting who is not listed in Teams, you may need to establish a link for them. Microsoft Teams only offers a contact person for adding individuals to meetings. Read the next section to find out how to create Microsoft Teams meeting link for guest.
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How to Create Microsoft Teams Meeting Link for Guest – Step-by-Step Procedure
We’ll cover two methods in this guide for setting up Microsoft Teams meeting links for visitors.
- Create Microsoft Teams Meeting Link for Guest – While Starting a New Meeting
- Create Microsoft Teams Meeting Link for Guest – While Scheduling a Meeting
Create Microsoft Teams Meeting Link for Guest – While Starting a New Meeting
Using this method, we will generate a Microsoft Teams meeting link for guests while starting a new meeting.
Step 1>
You need to start a meeting in Microsoft Teams to generate a Microsoft Teams connection. Click the “Camera” icon, as indicated below, after selecting the Chat tab from the left panel of Microsoft Teams to start a meeting.
Step 2>
As shown in the below image, when you click on that “Camera” symbol, a small drop box will appear with an option to “Get a link to share.” It can be clicked to create a link.
Step 3>
The link will be generated quickly as soon as you select the “Get a link to share” option, as shown below. By selecting the “Share via email” option, you can provide the visitor with this URL.
Step 4>
You can also copy this link by clicking on the highlighted “Copy” icon below if you would want to share it with someone else.
Step 5>
The URL will immediately copy when you click the “Copy” symbol. You can paste this link anywhere and give it to your guest using Microsoft Teams chat, just like I am doing here.
Create Microsoft Teams Meeting Link for Guest – While Scheduling a Meeting
You can create a meeting link for guests and arrange a meeting with Microsoft Teams; we’ll go over how to do so in the guide that follows.
Step 1>
After starting Microsoft Teams, select the “Calendar” tab from the side panel, as indicated in the image below.
Step 2>
After selecting the calendar tab, look to the right upper corner of the window, where the “New Meeting” button is located, as indicated in the screenshot below. In order to arrange a new meeting, click on it.
Step 3>
When you select the “New Meeting” button in Microsoft Teams, a new window will open and ask for some necessary information to set up a new meeting. There is a place for adding recipients to invites in this information. Simply enter a person’s name or email address in this field, like I have done below, to add them.
Step 4>
Once the attendees have been entered, fill up the remaining fields, such as the start and end times of the meeting and the date.
Step 5>
The following location dialogue box allows you to specify the meeting place as well. You can also write a note for your guest in the comment space below, following the instructions, if you want to leave a message.
Step 6>
You can share a Microsoft Teams meeting link for guests by using the “Send” button located in the upper right corner of the window after filling out all the necessary information and adding the person you wish to give the link to.
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Frequently Asked Questions
How can we generate meeting links for guests in Microsoft Teams between meetings?
Assume for the moment that you have initiated and are maintaining a Microsoft Teams meeting. If, however, you find yourself in need of creating a Microsoft Teams meeting link for visitors in between sessions, you can do so by following these instructions.
Step 1>
Once your meeting starts, take a glance at the window’s top menu bar. There, you will see an icon labeled “People,” as seen in the below image. To view the meeting’s person section, click on it.
Step 2>
When you click on the “People” icon, a side panel on the right side of the window appears. Here, you can add or remove attendees as well as view a list of everyone who attended the meeting. To give guests a connection between the meetings, click the “Share invite” option on this panel.
Step 3>
A little pop-up window with the opportunity to share the link will show up as soon as you click the “Share Invite” button. You now have the choice of how you wish to distribute the link; in the example below, I have chosen to “Copy meeting link.”
Step 4>
You can also transmit this video link by default email, Google Calendar, and Outlook calendar if you would like to share it with others. The meeting link will immediately transport you to the chosen window.
How can I set up meeting links in Microsoft Teams for guests attending a pre-arranged meeting?
We now know how to set up a Microsoft Teams meeting link when creating a new meeting or when setting one up. If we’ve scheduled a meeting but now want to generate a link for it in Microsoft Teams, what should we do? You don’t need to worry, as the instructions to generate a Microsoft Teams meeting link for attendees of an already-planned meeting are provided below.
Step 1>
You must first open Microsoft Teams’ calendar tab through the left thin panel to view the pre-scheduled meeting. I have a prearranged appointment, as you can see in the sample below. Let’s see if we can link this meeting so that attendees can access it.
Step 2>
When you click on your selected meeting in the Microsoft Teams calendar, a little pop-up dialogue window with several alternatives will show up. Additionally, the meeting URL will be visible to you. Simply click the highlighted copy symbol below to copy it.
Step 3>
Once the link has been copied, you can paste it anywhere to send a Microsoft Teams pre-scheduled meeting.
How can a guest join a Microsoft Teams meeting?
The amount of access that an outside guest gets to Microsoft Teams meetings is somewhat limited. To give him more access and turn him from a guest to an attendee, you can follow the procedures below.
Step 1>
I would like to invite a guest to join me in this live meeting, as you can see in the attached photo. Move the mouse pointer over the visitor and select the three-dot menu as indicated below.
Step 2>
The option to “Make an attendee” is located in the small drop-down menu that appears when you click the “Three dots” option, as shown in the following image. Press it to add him as a participant.
Step 3>
When you select “Make an attendee” from the drop-down menu, the confirmation message will show up in a tiny pop-up window. Just click the “Change” button if you are certain you want to change the guest’s role.
Conclusion
Before reading the above guide, it was unclear how to create Microsoft Teams meeting link for guests. However, now that we know how to do it, anyone can be added to the meeting with ease, which is helpful for all users.