Let’s have a look at how to send a Microsoft Teams Meeting Invite today. Microsoft Teams is a cloud-based platform for team collaboration that offers file sharing, video conferencing, business messaging, and phone calls. Teams can be used by companies of any size. You might need to invite people to a Microsoft Teams meeting to have these conversations with them. We’ll learn how to send a Microsoft Teams meeting invitation in this article. Now, let’s get going.
Advantages of Sending a Microsoft Teams Meeting Invite
These days, working remotely is marketed as having advantages for the environment in addition to being enjoyable. Without video calls or other forms of contact, remote working is not feasible. To start a group call or conversation, you must send out an invitation. You can add any person to the meeting by sending them an invitation. The detailed instructions for inviting someone to a Microsoft Teams meeting are provided below.
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How to Send a Microsoft Teams Meeting Invite – Step-by-step Procedure
We’ll discover a few methods throughout this post regarding inviting people to a Microsoft Teams meeting.
- Send a Microsoft Teams Meeting Invite by Scheduling a Meeting
- Send a Microsoft Teams Meeting Invite by Generating a Link
Send a Microsoft Teams Meeting Invite by Scheduling a Meeting
Step 1>
You must first start a meeting if you wish to send a Microsoft Teams meeting invite if one hasn’t been launched yet. In Microsoft Teams, select the Calendar tab from the side panel, then click the “New Meeting” button in the upper right corner of the window to begin a meeting.
Step 2>
In addition to requesting some basic information when you click the “New Meeting” button, you will also see the “Add attendees” option, which allows you to invite more individuals to Microsoft Teams meetings.
Step 3>
You have two options for adding attendees: either type in their email address or pick them from your contacts. After you type in the name of the attendee, Microsoft Teams will immediately propose people for you to add simply by clicking on them, as I’ve done in the example below.
Step 4>
Set the meeting schedule’s dates and times after you’ve added the people you wish to send invitations to. The start and finish dates of the meeting, as well as the schedule’s start and end dates, must be determined. To schedule meetings for the entire day, you can also use the “All day” option.
Step 5>
You have to include a remark about the meeting in the highlighted comment field that appears when you send out invites to Microsoft Teams meetings. You may also add additional comments about the meeting.
Step 6>
To send a meeting invitation after you have finished entering all the necessary details and are prepared, simply click the “Save” button, which is indicated in the accompanying image and is placed in the window’s upper right corner.
Send a Microsoft Teams Meeting Invite by Generating a Link
Step 1>
If you are in a different Microsoft Teams tab, select “Chat” from the side panel. There, you will see a camera icon, as seen in the image below. To open it, click on it.
Step 2>
Upon selecting the camera icon, a drop-down menu will appear with the option to “Get a link to share.” Clicking on this button will create a link that can be used to invite people to a meeting in Microsoft Teams.
Step 3>
When you click the “Get a link to share” button, a link to the meeting will be created. You can send this link via email directly, but if you would prefer to share it with someone else, you can also copy the link by using the copy button that appears along the link, as shown in the following image.
Step 4>
After copying the link, you may invite people to a Microsoft Teams meeting using any method. In this case, I’m inviting people via Microsoft Teams chat but feel free to share it with any channels or groups you may have in Microsoft Teams. Simply copy and paste the copy link into the message box, just like I did in the example below.
Step 5>
After that, just click the “Send” button to send your invitation to the Microsoft Teams conversation. From there, participants can click the link to join the meeting.
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Frequently Asked Questions
How do I accept a Microsoft Teams meeting invitation?
You will get a notification if someone sends you an invitation to a Microsoft Teams meeting, but if you miss it or are unsure how to accept it, follow the instructions below to accept the request.
Step 1>
As seen in the below image, when you open Microsoft Teams and select the calendar tab from the window’s side panel, your invitation will be shown on the calendar. To open it, click on it.
Step 2>
A tiny pop-up window containing all the information about the Teams meeting will appear in front of you when you click on the invitation. Click the “Join” button as indicated in the below image if you wish to accept the invitation.
You’ll be connected to the meeting automatically by clicking the Join button.
In a live meeting, how can I extend an invitation to a Microsoft Teams Meeting?
You can send a Microsoft Teams meeting invite in a live meeting by following the instructions below. The article above taught us how to send a Microsoft Teams meeting invite, but it was a method for before the meeting started when you are connected to a meeting and now want to add more participants between the meeting.
Step 1>
You can relate to a Microsoft Teams meeting in the example below. Look for the “People” option in the window’s top panel to add extra attendees in between meetings. To invite more people to the meeting, click on it.
Step 2>
The “People” option will cause a side panel to open on the right side of the window, where you can search for the individuals you wish to invite to the meeting, much like I have done in the example below. Simply click once to add the person to the meeting once you have located them.
Step 3>
You can send Microsoft Teams meeting invites during live meetings by selecting the “Request to join” option that displays when you click on the client’s name in the participant panel.
Step 4>
An invitation will be sent to the user whenever you submit a request to join a meeting. It will be instantly added to the meeting as I have mentioned below when he accepts the invitation.
Step 5>
You can also send an invitation via an external link if you are unable to locate the recipient by name in your contact list. Select the “Share invite” button, which is indicated in the image below.
Step 6>
You can send Microsoft Teams invites between meetings by using the methods listed in the pop-up window that appears when you click the “Share invite” button. Whichever approach you like most is now up to you.
Conclusion
To discover more about Microsoft Teams, including how to send a Microsoft Teams meeting invite, visit Office Chaser. Microsoft Teams has many amazing features.