You can also arrange a meeting in Microsoft Teams with your colleagues, visitors, or employees through external links. Thus, we’ll look at how to schedule a Microsoft Teams Meeting. Meetings give team members a sense of inclusion and hearing while also keeping leaders updated on the achievements and challenges of their subordinates. Go through the following article on how to schedule a Microsoft Teams Meeting if you want to learn more about Scheduling a Microsoft Teams Meeting.
Benefits of Scheduling a Microsoft Teams Meeting
It can be difficult to schedule meetings with executive officers if you are their assistant. Microsoft Teams allows you to organize meetings and offers a plethora of services such as sending invites, sharing links, and receiving team notifications. In addition to saving you time, it provides you with an error-free schedule for your crucial meetings. Restarting meetings on the spur of the moment might lead to a lot of errors. For this reason, I will advise you to set up a meeting in advance using Microsoft Teams.
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How to Schedule a Microsoft Teams Meeting – Step-by-step Procedure
Simply submit the necessary information to arrange a meeting in Microsoft Teams. It’s not difficult to schedule a meeting in Microsoft Teams. We will walk you through these steps to fill out this information in order to schedule a meeting in the step-by-step instruction that follows.
Step 1>
After starting Microsoft Teams, if you are on any other tab, select the “Calendar” tab from the Microsoft Teams side panel, which is seen below.
Step 2>
When you select the “Calendar” tab, the Microsoft Teams calendar will open. In the upper right corner of the window, as shown in the screenshot below, is a “New meeting” button. To set up a meeting in Microsoft Teams, click this icon.
Step 3>
Upon selecting “New meeting,” you will be prompted to provide certain necessary details that you must carefully fill out in order to set up a meeting. The first thing you need to do is fill in the following highlighted box with the “Title” for the meeting you plan to book.
Step 4>
Choose the beginning and finishing dates of the meeting schedule you wish to make for your meetings on the following highlighted dates choice after adding the title.
Step 5>
Similarly, you will need to select the meeting time from the highlighted option that follows. It will automatically display how long the meeting lasted. You can also change the following “All day” button if you need to schedule a meeting for more than a day.
Step 6>
When booking a meeting in Microsoft Teams, you can also conveniently designate the meeting location and notify participants of it with the following option for location.
Step 7>
You can also provide a description of the meeting or any other significant remark for the attendees in the last window of the schedule by selecting the option below.
Step 8>
After providing all the information required to schedule a meeting, make sure everything you supply is accurate before moving further. Once you are certain that all the information is accurate, just follow the instructions below to save this meeting calendar by clicking the “Save” button, which is situated in the upper right corner of the window.
Step 9>
As soon as you click the “Save” button, the following image will load and take you to the Microsoft Teams calendar, where you can view the dates and times of your scheduled meeting.
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Frequently Asked Questions
In Microsoft Teams, how can I repeat the meeting schedule?
Assume that after setting up a meeting plan in Microsoft Teams, you eventually need to repeat it for more cycles. Rather than creating a new meeting schedule each time, you can repeat the same schedule with the assistance of the steps that follow.
Step 1>
As shown in the below image, when you are entering meeting details, you will notice an option that says “Does not repeat” directly below the dates. This feature in Microsoft Teams allows you to repeat the meeting schedule.
Step 2>
When you click on the repeat option after choosing the dates for the meeting, a little drop-down menu will appear, asking you to select the scenario in which you would like the schedule to be repeated. The options are Daily, Weekly, Monthly, Yearly, and Custom.
Step 3>
Let’s say that I want to repeat the meeting schedule in Microsoft Teams, therefore I choose the “Weekly” option in the example below. When you choose the “Weekly” option, a little pop-up window will show up in front of you requesting some more details. The pop-up below asks you to choose the weekday on which the meeting will be announced in addition to the duration of the repeating weeks.
Step 4>
You can also choose the end date of the repeating schedule from the following pop-up if you would want to choose one, but keep in mind that this end date only applies to the repeating schedule and not the complete meeting calendar.
Step 5>
After entering all the necessary data, click “Save” to save the changes so that the schedule can be repeated. As indicated below, the “Save” button is located at the bottom left of the pop-up window.
Step 6>
To save any changes you have made to your meeting schedule for repeating a schedule in Microsoft Teams, you must click the “Save” button once again.
How do I cancel a Microsoft Teams meeting that I have scheduled?
Let’s say you can cancel a meeting schedule in Microsoft Teams if you have mistakenly set one up or if you have previously made one but no longer require it. The steps below can also be used to find out how to cancel a scheduled meeting in Microsoft Teams.
Step 1>
The first step in canceling a meeting schedule in Microsoft Teams is to locate the schedule you wish to cancel. For example, I’m going to cancel the meeting schedule that is shown below as instructed in the photo; double-click on it to do so.
Step 2>
Double-clicking on a meeting in the Microsoft Teams calendar will open the meeting schedule in edit mode and provide you the option to “Cancel meeting,” which is situated directly beneath the meeting title as shown in the image below. This feature makes it simple to modify the meeting schedule in Microsoft Teams.
Step 3>
When you click the “Cancel meeting” button, a drop-down choice asking to cancel the “Entire series” and “Cancel occurrence” will show up. This is useful if your meeting schedule has numerous series or meetings. To cancel every meeting scheduled in Microsoft Teams, select “Cancel series.”
Step 4>
When you cancel a scheduled meeting in Microsoft Teams, a little pop-up window will show up asking you to include a cancellation message for the participants. This is an optional feature; if you would like to cancel a meeting, you can do so by writing a note in the comment space below. Alternatively, you can cancel a meeting schedule in Microsoft Teams by simply clicking the “Cancel series” button.
Conclusion
I hope the information above about how to schedule a Microsoft Teams meeting will be useful to you. Please ask any questions you may have about Microsoft Teams in the comments section.