Users are using Microsoft Workspace, which includes OneNote, more frequently as these programs become more collaborative. You can now share your OneNote notebooks with one or more people to enable them to read and modify them as well. We’ll show you how to create a shared OneNote in this post on setting up a shared OneNote account.
Advantages of Creating a Shared OneNote
Sharing is undoubtedly caring. When working on a project in OneNote and creating a draft, you can share your OneNote with others to get their feedback and ensure flawless work. Additionally, sharing a OneNote helps you save time and work. You can merely grant them access to the file; you don’t have to share it in its entirety. If you want to make someone modify your notebook without sharing the complete file, you can do so by selecting the Editor right while establishing a shared OneNote.
You may also like>>> How To Convert Handwriting To Text In OneNote
How to Create a Shared OneNote
We will learn how to create a shared OneNote on both the desktop and mobile versions of Microsoft OneNote in this tutorial.
- Create a Shared OneNote in the Desktop App
- Create a Shared OneNote in the Web Version
Create a Shared OneNote in the Desktop App
The majority of users utilize the desktop version of Microsoft OneNote; if you are one of them and would want to establish a shared OneNote, then go with the subsequent guidelines.
Step 1>
Open the note in Microsoft OneNote that you wish to share first after opening the program.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-1.png)
Step 2>
Once the note has been opened, locate the “Share” button by looking at the upper right corner of the window, as seen below. To open a shared note in OneNote, click on it.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-2.png)
Step 3>
Clicking this Share button will cause a small drop-down menu to appear. From this menu, select the “Manage Access” option, which is highlighted in the attached image.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-3.png)
Step 4>
You will notice a message stating that “This file has not been shared with anyone yet” and an option to “Start sharing” when you click on the Manage Access option. This will open in a separate, small pop-up window.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-4.png)
Step 5>
The email address of the person you wish to share this file with must be entered in the following area as soon as you select the “Start sharing” option.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-5.png)
Step 6>
You can set permissions for a shared note by using the Pencil icon that appears underneath this choice after you have input the person’s email address, as seen in the image below. When building a shared OneNote, this feature can be quite useful.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-6.png)
Step 7>
A tiny drop-down menu with the following options highlighted will appear when you click on this pencil icon. Within, you’ll see the options “Can Edit” and “Can View” for the shared user. It is now your responsibility to provide the shared user access.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-7.png)
Step 8>
After finishing the necessary steps to add the user address and establish permissions, just click “Send” as shown below to turn this note into a shared file.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-8.png)
Create a Shared OneNote in the Mobile Version
We’ll learn how to set up a shared OneNote on a mobile device using this way. Since Microsoft OneNote has a mobile edition, you may now create digital notebooks on the go. The procedures to make a shared OneNote on a mobile device are listed below.
Step 1>
The first screen you see when you launch Microsoft OneNote on your mobile device is this one. You must access OneNote’s “Notebook” feature on a mobile device to establish a sharing.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-11.png)
Step 2>
All of your notebooks will show up when you click the “Notebooks” tab. Choose the notebook you want to share in OneNote by pressing and holding the click on it.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-12.png)
Step 3>
When you choose the notebook, as shown below, a Share icon will automatically show up in front of you in the top left corner of the mobile device. To share it in OneNote, click on it.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-13.png)
Step 4>
When you click on the share icon and enter the email address of the participant you want to share the OneNote with, a small pop-up will show up in front of you. Additionally, you will notice a tiny pencil icon here that allows you to adjust the participant’s permissions, as shown in the screenshot that follows.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-14.png)
Step 5>
To share your notebook in OneNote mobile, click the “Send” button after adding the participant and setting up the necessary permissions.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-15.png)
You may also like>>> How To Change OneNote To Dark Mode
Frequently Asked Questions
How to create a link in OneNote?
It works best when you are creating a link to a notebook and sharing OneNote with someone outside of your organization. Follow these steps if you’re having trouble creating links in OneNote.
Step 1>
In order to create a link in OneNote, open the notebook and select the “Share” icon in the upper right corner of the window. Next, select “Manage access” from the drop-down menu.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-21.png)
Step 2>
You will notice a little pop-up box after selecting the “Manage access” option, and you must click on the “Start sharing” option that is displayed to you in this window.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-22.png)
Step 3>
You can generate a link for your notebook that can be shared with anybody to update it when you click the “Start sharing” option. This will bring up the “Copy link” option.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-23.png)
Step 4>
You can use this link to share it with others by simply clicking on the “Copy” button as indicated below. When you select the “Copy link” option, a little pop-up will appear and your URL for the notebook will now be generated.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-24.png)
How to set a password while creating a shared in OneNote?
To secure your notebook, Microsoft Teams additionally provides the option to set up a password when creating a shared OneNote. To configure a password when creating a shared OneNote, go to the following guide.
Step 1>
To establish a password for a shared folder in Microsoft OneNote, navigate to the “Manage access” option, which can be accessed through the “Share” icon situated in the upper left corner of the window.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-31.png)
Step 2>
You’ll see a small pop-up window appear in front of you; click the pencil icon to bring up a small drop-down menu. From there, select the “Sharing settings” option, which is shown in the screenshot below.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-32-1.png)
Step 3>
As seen in the following image, under the “Sharing settings” option, you will find the “Set password” option, which you can use to quickly establish a password when creating a shared folder in OneNote.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-33.png)
How to unshare notes in OneNote?
If you have shared your notebook with someone and would like to take their access away, do the following.
Step 1>
Open the notebook that you previously shared, then select the Microsoft OneNote “Share” button. When a tiny drop-down menu appears, select “Manage access” from the options.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-41.png)
Step 2>
When you select the “Manage access” option, a little pop-up window will show up in front of you. All of the participants that you have shared with are listed in this window. To remove them, click on each one individually.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-42.png)
Step 3>
The popup that appears when you click on the shared person is as follows: select “Direct access: can edit” as indicated in the following image.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-43.png)
Step 4>
As can be seen below, the drop-listed menu has the “Remove access” option. Click on it to remove the user.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-44.png)
Step 5>
Click the “Remove” button when a second, smaller pop-up confirms that you want to remove it. Your notebook will become unshared in OneNote as soon as you remove all shared participants.
![How to Create a Shared OneNote How to Create a Shared OneNote](https://officechaser.com/wp-content/uploads/2024/04/How-to-Create-a-Shared-OneNote-45-1.png)
Conclusion
I hope that the above instructions on how to create a shared OneNote, which enables you to share and update your notebook with coworkers, were helpful. I hope it becomes useful to you.