Hello and welcome back to our tutorials on Google Docs. This article will teach us how to remove someone from all Google Docs. Google Docs is a fantastic tool for sharing and working together on Docs, but occasionally you need to take someone out of all the docs they can access. This can be the result of their leaving the company or their involvement in a project coming to an end. For whatever reason, deleting someone from all Google Docs is an easy procedure that only requires a few steps to complete. We will walk through removing someone from all Google Docs, including how to do so from both shared and private Docs.
Why is it necessary to Remove Someone from Google Docs?
Sometimes we share a folder and unintentionally begin generating and maintaining distinct files inside of it; other times we don’t even recall who else has been added to our docs. I forgot we did share it once. We therefore have a simple fix for you today. Knowing how to delete someone from a Google Doc is crucial, especially if you work in a team or company. This is due to the possibility of several situations in which a person’s access to a document needs to be restricted. For instance, it might be required to revoke a team member’s access to the associated Google Docs if they are no longer working on the project. This reduces the possibility of someone inadvertently changing things or seeing private data.
It matters most to a business. A company must manage who has access to sensitive data. This could include private client information, financial data, or other delicate content. Removing access to Google Docs containing this kind of data is an essential part of keeping the company secure. These are good causes, thus we should comprehend them and learn how to delete someone from all Google Docs.
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How to Remove Someone from All Google Docs?
A person can be removed from any Google Doc in several ways. Changing the file’s restriction setting can also be effective. Some popular techniques are the Google Drive approach, the folder removal method, the manual removal method, and so on. Let’s count the number of ways to remove someone from all Google Docs and choose which ones to employ.
Remove Someone from All Google Docs – Removing the Access Specifically
We will learn how to remove someone from all Google Docs in this first lesson, including how to do it within Docs. We’re learning how to take each file’s access individually away. To accomplish this on Google Docs, locate the collaborator’s name in the list and click the “Remove” button next to it. Alternatively, you can use the “Share” button in the document’s upper right corner. This is the fundamental process of deleting someone from documents, however, it’s not the best option if you want them deleted from all the files. So let’s have a look at this before moving on to the next section where we’ll learn how to remove a user from every Google Docs file.
Step 1>
To remove access, open Google Docs and select the file that has already been shared.
Step 2>
The file is open, and in the upper right corner, there is a Share button. The file’s symbol indicates that it is public, and hovering over the Share button will reveal it is a shared file online. To view the options, click the button.
Step 3>
You now have a list of every person associated with this file, along with their roles, names, and email addresses.
Step 4>
You can change the access type by clicking on the menu next to each contributor.
Step 5>
You can choose from a variety of alternatives here. To remove someone from a Google Docs file, click the “Remove Access” button.
Step 6>
After you click on it and wait for a little while for the page to refresh, you can see that the person has been effectively erased from this file.
Step 7>
Click the Save button to save the changes you can see below that have not yet been saved.
This is how we remove someone from Google Docs. However, what if you want to remove someone from every file in Google Docs? Using this approach 100 times will not be the best course of action. Let’s move on to the following part, where I’ll show you how to remove someone from all of your Google Docs at once using one of two methods.
Remove Someone from All Google Docs – Removing Access From a Folder
The majority of the time, when working on numerous projects with many individuals involved, you create folders, distribute folder access rather than files, and store your files inside of them to make managing files and access easier. You can take away someone’s access from a folder that holds all of your Google Docs if you wish to remove them from several Google Docs. To accomplish this, navigate to the Google Drive folder, select it, click the “Share” option, look up the person’s name in the list of collaborators, and then select “Remove access” next to their name.
Step 1>
The same Google Account you use to access Google Docs files must be used to log in to Google Drive to use this method.
Step 2>
You wish to remove someone from the list of collaborators for all files at once, so locate the folder containing all of your work.
Step 3>
Just click the folder, then select the Share option from the menu above.
Step 4>
The only difference is that the Share button you previously had in Google Docs when you changed access is now available for the entire folder. As a result, both the files that are currently in this folder and any future files that are kept in it will become private from the user you are currently removing.
Step 5>
The user’s access to all Google Docs and other Google files in this Folder will be deleted when they use the “Remove Access” button from the access dropdown menu next to their name.
Step 6>
To save the changes, click the Save button.
Step 7>
An access update notification confirming the person’s successful removal from all Google documents will appear.
I hope you found this interesting and now understand how this method functions.
Here’s another short fix that addresses a different issue because I continue to believe that you might not be happy with the first two options.
The first issue is that, in this case, my files might not be in the folder; instead, they might be neatly arranged on my drive without being inside any folders. Hence, there are two options: either keep them in a new folder or choose certain files without a folder and wipe access to them all at once.
Remove Someone from All Google Docs – Choose Files and Remove Access from Multiple Files
Similar to how we do it on our local computer, we can use mouse drag to pick files inside or outside of folders on Google Drive. Thus, we can choose them immediately with mouse selection, or we can choose each one individually by hitting the Ctrl key, and the rest you have already cracked, regardless of whether they are in a folder or not, and regardless of the type of files with the same access.
Step 1>
Open Google Drive and navigate to the folder containing the files you wish to delete.
By the way, adding someone to several files is also possible with this method.
Step 2>
Choose several files now, either by selecting each one individually if it is not presented continuously or by dragging them in a continuous list.
Step 3>
Once files have been chosen, click the Share button, and then delete the files’ permissions for one or more users.
Note: You can also perform different actions on individual files when the Share dialog box opens for several files. For instance, you can change someone’s access from two files and remove them from 99 files with just one selection.
Thus, anyone can use these methods to remove someone from any Google Doc. There are two additional methods, but they are limited to Google accounts that are enterprise or organizational.
Removing from the Google Workspace Admin Console
If you are a Google Workspace account administrator, you can remove someone’s access to all Google Docs by visiting the Google Workspace admin panel, choosing the user’s account, and carrying out the necessary actions.
Using Scripts for Google Workspace
Google Workspace Scripts can be used to automate the process of removing an individual from several Google Docs. One way to accomplish this is to create a script that repeatedly removes the user’s access from each document in a folder.
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Frequently Asked Questions
How can someone be removed from every Google Doc?
Someone can be deleted from every Google Doc. To do this, first open Google Drive, choose the folder from which you want to remove the user, or choose all the files if you want to remove the user from all files outside of any folder. Next, click the “Share” button in the upper right corner of the menu that appears, and you can change the collaborator role from any to “Remove access,” which will remove the user from all files.
What happens if I wish to remove several users at once from every Google Doc?
The process will be the same whether you choose several files and remove a person from each, then repeat this step with a different selection and remove a person. That will remove several people from several files simultaneously.
Conclusion
That is all. I hope today’s tutorial on removing someone from all Google Docs was helpful and enjoyable for you. I’ll see you shortly with yet another useful guide. Thank you, and keep learning with Office Chaser.