We are going to learn how to add GIF to Outlook Email in this tutorial. Do your emails seem a little boring lately? Do you wish to give your Outlook emails a little bit of amusement and visual appeal? There’s nowhere else to look! We will guide you through the process of attaching GIFs to Outlook email messages step-by-step in this post. GIFs, those cute, moving pictures, may liven up and enliven your emails, making them more memorable and captivating. Knowing how to add GIFs to your Outlook emails can improve communication to a whole new level, whether you want to express comedy, and emotions, or just add a fun touch to your conversation.
Prepare to enthrall your recipients and make your emails pop with eye-catching GIFs. Let’s get started and learn how to give your Outlook email messages a little additional shine!
Usage Cases to Add Gif to Outlook Email
Joy and Congratulation: To express joy and commemorate accomplishments, birthdays, promotions, and other occasions, use GIFs.
Communicating Feelings: Use GIFs to portray emotions more effectively, such as delight, surprise, or even humor.
Announcements of new goods or services: Add GIFs to your announcements to give them more life and to show off your goods and services in action.
Invitations to the event: Use GIFs that are relevant to the event theme to create visually appealing invitations that will entice recipients to come.
Warmest Seasonal Salutations: Use appropriate and animated GIFs to give your holiday or seasonal messages a celebratory feel.
Promotional Campaigns: Use GIFs in marketing communications to draw attention to special offers, new features, and functional demonstrations.
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How to Add Gif to Outlook Email?
There are multiple ways to include GIFs in Outlook emails. As is typical, we start off with the desktop software version and then progress to the online version. Now let’s get started.
Add Gif to Outlook Email Using Insert Options
In this part, we’ll go over how to add a GIF file to an email in Outlook using the Outlook Desktop app’s Insert option. You can then set the GIF file to appear as an image in your email. You can use the play/pause button on your email composer to control the gif that is playing automatically. To show how it’s done, let’s look at the steps below.
Step 1>
Open Outlook and start writing a fresh email.
Step 2>
Place your cursor where you wish the GIF to be inserted in the email.
Step 3>
Select Picture > This device under the Insert tab.
Step 4>
When your local directory opens, all of your picture and GIF files will be visible in the directory browser. Locate the GIF that you wish to upload.
Step 5>
You can download a GIF file from the internet if you don’t already have one on your PC. Many websites, like Tenor or GIPHY, provide a large selection of GIFs.
Step 6>
Once the GIF file has been located, double-click on it, or select it and use the “Insert” option.
Step 7>
At the point where the pointer is, the GIF will be added to your email.
Add Gif to Outlook Email ‘Formatting the Gif’
This part will show us how to add a GIF to an Outlook email and then format it to our specifications. This GIF file includes all the standard image properties, such as scaling, position, and more.
Step 1>
The GIF Layout choices allow you to make it in-line, wrap, overlay text, and more.
It has two main choices, such as “With text wrapping” and “In line with text“.
Choose it with your choice.
Step 2>
You can use the context menu’s crop option by right-clicking and then choosing it to crop a specific area of this GIF.
In this way, you can use Outlook to crop a specific area of a GIF without having to convert it to a PNG file.
Step 3>
To add pre-built stylistic presets to your GIF and give it a better look and cooler appearance, click the Style option.
Step 4>
Additionally, you have the option to caption it, just like you would in Microsoft Office (Word). Although it’s not very significant in this scenario, you can access it from the context menu if necessary.
Step 5>
You can also include an alt text for your GIF, which will make it easier for those with poor bandwidth and vision impairments to read your alt text when the GIF is not loading.
Tips
- Select GIFs that complement your message and relate to the subject matter of your email.
- Reduce the size of GIF files to guarantee faster email loading times.
- To keep your communication clear and professional, use GIFs of excellent quality.
- To give your emails a unique touch, think about making your GIFs.
- Recognize and abide by Outlook’s instructions for adding and displaying GIFs in emails.
- To provide a consistent user experience across all devices and email clients, make sure your GIFs display correctly.
- In professional communications, use GIFs sparingly and keep your audience and context in mind.
- To guarantee accessibility for users with disabilities, include alternative text for GIFs.
- To stay away from copyright problems, use GIFs from reliable sources or make your own. When it’s appropriate, give credit.
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Frequently Asked Question
Is there a way to make custom GIFs for Outlook emails?
With a variety of web resources and applications, it is possible to make your GIFs. To give your communications a personalized touch, record a video or create a GIF out of a sequence of photographs.
When adding GIFs, are there any Outlook parameters that need to be taken into account?
IFs are usually supported by Outlook, but you should double-check your settings. Verify that the email format accepts GIFs, and think about changing any parameters that could impact how animated graphics are shown.
What happens if my GIFs don’t look right on various devices?
To ensure compatibility, test your emails across a range of devices and email clients. If you’re having trouble getting GIFs to appear properly, try reducing the file size or finding another way to include them in your emails.
Does accessibility require that GIFs have alternate text?
To guarantee accessibility for people with visual impairments, it is imperative to provide alternative text for GIFs. This guarantees that the content of your emails is understandable to all.
When using GIFs, how can I use creativity and professionalism in harmony?
Try using GIFs in your emails to inject some personality, but keep the business setting in mind. Always keep your audience in mind and use GIFs to complement rather than take away from your message.
Are there any legal ramifications for email GIF usage?
Yes, while using GIFs, comply with copyright rules. To stay out of legal trouble, use content from reliable sources or think about using royalty-free, open-source GIFs. As always, give credit where credit is due.
Conclusion
Including GIFs in your Outlook emails is an easy yet successful way to improve communication. To properly choose, make, and optimize GIFs, pay careful attention to the advice given. Check for compatibility, exercise professionalism, and take access into account. You can boost the engagement and recall value of your emails by allowing creativity to flow within the parameters of relevancy. So feel free to play around and see how adding some animated spice to your Outlook communication affects it.