Hello. Today, We’ll learn how to auto forward Emails from Outlook in this tutorial. Multiple email account management might take a lot of time. Maintaining control of your inbox can occasionally seem like an unending battle, whether you’re a professional managing business email or an individual managing personal correspondence. Thankfully, email programs like Microsoft Outlook provide a variety of capabilities to help you optimize your communication process and make sure crucial communications are available at all times.
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We will walk you through the process of setting up how to auto forward Emails from Outlook in this article. We’ll go over various situations when auto forwarding can be especially helpful and give you step-by-step guidance on how to customize this feature to meet your individual requirements. Learning the art of auto forwarding can surely increase your productivity, whether you’re trying to streamline your work email or simply build a more effective communication system.
In order to help you stay organized, effective, and on top of the latest trends, let’s explore the world of auto forwarding in Outlook. If you’re ready to take charge of your email management
and optimize your workflow, Let’s Dive into the world of auto forwarding in Outlook.
Benefits of using Auto Forward Emails from Outlook
Your email management and overall efficiency might gain a lot from using the auto forward feature in Microsoft Outlook. The following are some key benefits of using auto forwarding:
Time-saving Efficiency: When dealing with a large number of emails, manually forwarding emails can be a tedious and time-consuming operation. By enabling auto forwarding, you may avoid manually forwarding every pertinent email, saving you time that would be better spent on other crucial duties.
Streamlined Communication: You can use auto forwarding to make sure that important information gets to the relevant people straight away. Automating the process helps to streamline communication channels, lowering the possibility of delays or missing communications, whether you need to forward emails to coworkers, team members, or clients.
Improved Email Organization: Incoming emails can be efficiently categorized and organized via auto forwarding. Within Outlook, rules or filters can be set up to automatically forward emails based on sender, subject, or keyword criteria. You may efficiently organize and distribute emails with the help of this tool, ensuring that critical messages are sent to the proper recipients or folders.
Mobile Accessibility: Auto forwarding is now much more useful given the popularity of smartphones and the demand for access when traveling. You can make sure that critical emails arrive at your mobile device right away by setting up email forwarding rules, which enable you to be connected and responsive even when you’re not at your computer.
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How to Auto Forward Emails from Outlook
This is a slightly laborious but easy way to have Outlook automatically forward emails. Let’s get started with the careful step-by-step tutorial for the Outlook App version before moving on to the Web version.
Auto Forward Emails from Outlook – Using Outlook App
This section instructs you how to schedule your emails from Outlook using the Outlook App and the rules capabilities in Outlook.
Step 1>
Open the Microsoft Outlook app on your computer, and make that your email account is active.
Step 2>
In the Outlook ribbon at the top of the window, select the “Home” tab.
Step 3>
Click the dropdown arrow next to the “Rules” button in the “Move” group.
Step 4>
Choose “Manage Rules & Alerts” from the drop-down menu.
Note: You can set up the auto-forwarding conditions in the Create Rule window.
Step 5>
Click the “New Rule” button in the newly opened “Rules and Alerts” window.
Step 6>
Choose “Apply rule on message I receive” in the “Start from a blank rule” area of the new “Rules Wizard” box.
Step 7>
Press the next button.
Tip: Select the settings that you want to use, like specific senders, subject lines, or other conditions that the auto-forwarding rule should meet. If you want the rule to apply to all incoming messages, you can alternatively leave these parameters empty.
Step 8>
Create the criteria that will cause the rule to take effect now. In this case, I’m checking the “Sent only to me” box before moving on.
Step 9>
Next, choose the path of action for when the rule is triggered. Since the objective is to enable auto-forwarding, I am choosing “Forward it to people or public group” in this instance.
Step 10>
Check the box, then press the “People and public group” link button in the “Step 2” section that appears below.
Step 11>
Select the person or people to whom the email messages should be forwarded when the criteria of the rule meet from your contact list once it has opened. The “To” button is located in the left corner; choose the contact’s name, then click it.
Step 12>
Click the “Ok” button now.
Step 13>
Select the Next option.
Step 14>
Now choose exceptions, for example, forward the message but don’t trigger the rule if a specific circumstance exists. Since we don’t need this exception, we will click the Next button below.
Step 15>
We have now reached the rule’s wizard window’s final view. Review the rule condition, exception, etc., and click the “Finish” button when you are ready.
Step 16>
You can now see that the rule has been established, and your emails will now automatically forward to a list of people.
Here’s how to auto forward Emails from Outlook in the app
Auto Forward Emails from Outlook – Using Outlook Web
This section explains how to use Outlook’s web interface to automatically forward emails. Compared to the App version, this method is simpler. The necessary procedures are listed below.
Step 1>
Visit the Outlook online app offered by your company or the Outlook website (https://outlook.office.com).
Step 2>
On the Outlook web interface, click the “gear icon’ in the top-right corner. The Settings menu will then be displayed.
Step 3>
Scroll down to “View all Outlook settings” at the bottom of the Settings menu.
Step 4>
Go to the “Mail” section of the Settings pane.
Step 5>
Select “Forwarding” from the Mail section of the left-hand menu.
Step 6>
To enable forwarding, choose the checkbox in the forwarding options.
Step 7>
In the text space provided, enter the email address to which you want to forward your messages.
Step 8>
Select whether or not you want a copy of the forwarded messages to remain in your Outlook inbox. If you want to keep copies of the forwarded messages, tick the “Keep a copy of forwarded messages” box.
Step 9>
After making the necessary options and entering the forwarding email address, click “Save” to save your changes.
Conclusion
That concludes our discussion of how to auto forward emails from Outlook. I believe I’ve covered and explained everything there is to know about this subject. I hope that this guide is useful to you. I’ll be back soon with more helpful tutorials. Thank you for reading, keep learning with OfficeChaser.
