Hello, today we are going to learn how to cancel a delayed email in Outlook. Are you looking for a way then? How to use Outlook to cancel a delayed email. If that’s the case? Then you’ve come to the correct spot.
This post will provide an in-depth description of how to cancel a delayed email in Outlook as well as teach you several different methods for doing so.
When We Need to Cancel a Delayed Email in Outlook?
You can cancel a delayed email in Outlook to avoid suffering a significant loss if you planned an email and later realized that you accidentally disclosed the incorrect information, had a change of heart, or sent the wrong participant an email.
The section below provides step-by-step instructions on canceling a delayed email in Outlook.
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How to Cancel a Delayed Email in Outlook?
This article will walk you through four methods for canceling an Outlook email that has been delayed. Whichever approach you like most is now up to you. With the help of the examples provided below, let’s analyze each one individually.
- Cancel a delayed email in Outlook using the desktop version
- Cancel a delayed email in Outlook using the web version
- Cancel a delayed email in Outlook using the delay delivery option
- Cancel a delayed email in Outlook by creating a rule
Cancel a Delayed Email in Outlook Using the Desktop Version
Regretfully, Microsoft Outlook does not yet have a cancel option; nevertheless, you can still cancel it by removing it. Since the majority of Outlook users utilize the Outlook Windows desktop edition, we have given this method top consideration.
Step 1>
If an email is prepared for sending and you hit the “Send” button, but for some reason, it doesn’t go through, how do you locate it and undo it?
Step 2>
When we send an email in Microsoft Outlook and it doesn’t go through, it immediately ends up in the Outlook desktop version’s “Outbox” folder. To view the delayed emails, click on the “Outbox” folder that is marked in the attached image.
Step 3>
This snapshot shows that the email we previously sent is still in the Outbox folder and has been delayed.
Step 4>
Click the right-click menu icon on this delayed email to bring up a drop-down menu. From there, select the “Delete” option to end the wait. Although there isn’t a “Cancel” email option, as we mentioned above, you can still cancel an email by simply deleting it.
Step 5>
The next image shows that the record in the “Outbox” has been cleared, and the pending email has been canceled as per our specifications.
Cancel a Delayed Email in Outlook Using the Web Version
The following instructions can help you cancel delayed email in the Outlook web version if you typically use outlook.office.com or Outlook online. However, to stop the delayed email on the Outlook web version as well, you will need to remove it.
Step 1>
Comparably, when you compose an email in the web version of Outlook, the window that follows shows up. To send it, click the “Send” button.
Step 2>
If your email hasn’t been sent yet, go to the folder list on the left panel and select the “Draft” folder, as seen below.
Step 3>
All of your delayed emails will show up in the email area when you click on the Draft folder. Now choose the email you wish to delete and move the pointer over it. A bin button will show up at the right end of the email when you hover your mouse pointer over it, as shown in the example below. To end this delayed email, click the “bin” button.
Step 4>
When you delete an email on the Outlook web version, you’ll immediately be prompted to confirm the message. To confirm and remove this email, click the “OK” button.
Step 5>
Your delayed email will be immediately terminated. The attached image shows that Outlook’s draft folder is now empty and that there are no longer any pending emails.
Cancel a delayed email in Outlook using the delay delivery option
Outlook offers an abundance of sophisticated email management tools, such as sending and receiving. Similar to this, Outlook includes some email delivery tools that let you schedule a time to send back emails and temporarily stop them from being delivered. This technique will save you from having to remove your email as well.
Step 1>
You are in a different new window when you are writing an email. As shown in the below image, select the “Options” tab from the menu bar of this window.
Step 2>
The following options will show up on your toolbar ribbon when you select the “Options” tab. You may locate and select the “Delay Delivery” option, which is highlighted below.
Step 3>
A new dialog box will open when you select the “Daily Delivery” option. The “Do not deliver before” option can be found in the “Delivery options” portion of this dialogue box. If this option is enabled and a certain delivery time is chosen, the email will automatically be postponed until it reaches the designated time.
Step 4>
Check this option first, then choose the date based on the parameters you have specified. Click on this tiny calendar icon to choose the date, then choose it from this tiny calendar window.
Step 5>
Choose the time of day in the just-next option in a similar manner. To access the drop-down box and choose the time before which you wish to stop sending emails in Outlook, click the little arrow.
Step 6>
After making all of these adjustments, click “Close” to close the window and preserve your changes. Your email will now not be sent until the time and date that you have chosen.
Cancel a delayed email in Outlook by creating a rule
As we’ve already covered, Microsoft Outlook provides hundreds of functions, but if you still can’t find what you need, make your own. Additionally, Microsoft Outlook makes it easy to create a new rule by allowing you to choose any criteria and any action that best suits your needs. Additionally, we can cancel any emails that are canceled and end up in our Outlook Outbox. Allow me to demonstrate how to create a rule in Microsoft Outlook.
Step 1>
In Microsoft Outlook, select the “Rule” option from the “Home” tab of the menu bar to start a rule. When you select the “Manage Rules & Alerts” option, a little drop-down menu will appear.
Step 2>
You will see a small new window appear where you may manage and create rules. Click the “New Rule” tab, as seen in the following image, to create a new rule.
Step 3>
The first step in creating a rule in Microsoft Outlook is choosing the template based on which the rule is to be created. We will choose to “Apply rule on messages I send” and then press the “Next” button since sending emails requires us to apply restrictions.
Step 4>
You will next need to choose the condition of applying rules on messages in the following section, which I have chosen to apply “through the specific account.” Any other person might be chosen from the list as indicated below. Next, press the “Next” button one more.
Step 5>
We need to cancel the delayed email, so after choosing the condition, it’s time to choose the action. In this case, we’ve chosen to “Defer delivery by some minutes.” To carry out the next step, click the “Next” button once more.
Step 6>
You can choose the number of minutes to postpone the delivery by using the change rule option found in the dialogue box described below.
Step 7>
A little window where you can select the number of minutes and then click the “OK” button will display when you click on “a number of” blue-linked alternatives.
Step 8>
Click the “Next” button to continue the process after choosing the desired amount of minutes.
Step 9>
This time, selecting the “Next” option will allow you to complete the rule setup; but, before you do, make sure you fulfill the necessary fields.
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Frequently Asked Questions
Is It Possible to Undo Send an Email in Outlook and Reverse It?
Yes, you can use the Undo Send tool in Outlook to retrieve sent emails. With the help of this useful tool, you can get back a delayed email that you might have changed your mind about after pressing send. Just enable the feature in Outlook settings, and it will give you a few seconds to cancel the message before it’s sent.
How can I tell if an email is being delayed?
A sent email will automatically go to your Outlook Outbox if it is unsuccessful in sending, and it will appear in your “Sent Items” list later in Outlook. Locate your delayed emails in Outlook’s Draft or Outbox.
In Outlook, how can I retrieve a canceled, delayed email?
Unfortunately, once we cancel a delayed email in Outlook, it is completely gone, thus it cannot be retrieved. But, you may quickly reverse the cancelation by using Outlook’s “Undo” function.
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Conclusion
That concludes our discussion of how to cancel a delayed email in Outlook. You will know more about how to take advantage of this function and cancel a delayed email in Outlook by the end of this article. Thank you, and enjoy more Office Chaser guides.