Hi everyone, and welcome to another guide for Microsoft Teams on how to change status in Microsoft Teams. There are various status settings available in Microsoft Teams to indicate to your colleagues that you are available. The Teams app’s upper-right corner displays these statuses. If you are offline, busy, away, or ready to chat, they let others know. The following list describes each status:
- Available: You’re available to talk right now.
- Busy: You are currently occupied and unable to chat.
- Do not disturb: You wish to focus or share your screen without being alerted.
- Be right back: You’ve been away for a moment.
- Appear away: You can’t chat now since you’re not at your computer.
- Appear offline: You won’t be able to receive messages because you’re not connected to Teams, but you will still receive alerts when someone tries to contact you.
Benefits of Status in Microsoft Teams
Real-time Visibility: Team members’ availability is instantly visible thanks to the Status function. Identify people online, in meetings, or out of the office quickly to facilitate timely contact.
Improved Communication: You can give vital information to your team without having to speak with them directly by updating your status. This helps coworkers understand your present focus and reduces distractions.
Enhanced Cooperation: When teams are aware of one another’s availability, they can coordinate more efficiently. Understanding your team’s state improves communication and reaction times, whether it’s for urgent questions or project cooperation.
Productivity and Focus: To promote concentrated work, indicate that you are “Do Not Disturb” or “Focusing“. As a result, there are fewer disruptions, enabling team members to focus on jobs that demand careful attention.
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How to Change Status in Microsoft Teams
In Microsoft Teams, changing your status is a wonderful way to let your colleagues know when you’re available and to prevent distractions when you’re working on essential projects. You can change your Team’s status and continue to be productive all day by following these easy steps.
Here’s an in-depth tutorial on how to change your status in Microsoft Teams:
Create a New Team Status
Step 1>
In the upper right corner, click the icon of your profile photo.
Step 2>
Click on your status, which is “Available” at the moment.
There’s an appearance of a status menu with multiple options.
Step 3>
Pick a new status from the drop-down menu.
If you manually change your status, Teams won’t be able to do so based on your activities.
Therefore, changing your status manually once a day or once a week is a healthy habit.
Let’s now explore what it means to reset your status in Microsoft Teams and how to do it.
Reset Your Teams Status
Alright, you can reset the manually set status once you’re done with it so Teams can start setting it automatically again. This procedure is entirely dependent on the workload, activities, nature of the work, and type of employment that each individual has. As such, there is no set protocol to follow; instead, you should learn how to modify things to suit your own needs.
Step 1>
In the upper right corner, click the icon of your profile photo.
Step 2>
Select the status that is active at the moment.
Step 3>
Scroll to the bottom of the dropdown list and choose “Reset status” from there.
You are now in the state of Available, and it will automatically change depending on what you do.
Now that you’ve finished, your status has been reset, and you won’t need to change it manually because Microsoft Teams will update your status automatically per your activity and log time.
Let’s now explore how to change your status in Microsoft Teams and create a personalized statement to communicate your actions to others.
Create Custom Status Message in Teams
Thus, we will learn how to set a personalized status to the Microsoft Teams status in this part. a personalized statement, like “I’m going out to a meal“, “I have a medical appointment and will return at 5:00“, etc. Your peers and colleagues will have more accurate information about your availability thanks to this personalized message.
For example, if you work from home instead of the office, you can customize your status message to provide your coworkers with some extra information. The steps are then listed below.
Step 1>
In the upper right corner, click your profile image.
Step 2>
Select “Set status message”.
Step 3>
Type your status in the text area.
Step 4>
Choose the expiration time for the status message.
Either choose Custom and choose a different time, or choose one of the automated alternatives. Alternatively, you can choose “Never” to maintain your status until you remove it.
Step 5>
Hit the “Done” button down below to live your custom status.
Your custom status message is set.
To manually remove a custom status. Click your profile image in the upper right corner, then select the Delete this status message button.
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Frequently Asked Questions
Will my availability in other Microsoft 365 apps change if I change Teams status?
Indeed, changing your status in Microsoft Teams will likewise change your status in Outlook and other Microsoft 365 apps. Informing your coworkers of your availability or hectic schedule is helpful.
When using the mobile app, how can I change my status?
Open Teams, touch on your profile image, and choose the desired status to update on the mobile app. From the same option, you can also add a personalized status message.
Is it possible to schedule status changes?
Regretfully, there isn’t an integrated capability in Microsoft Teams that allows you to schedule for status updates. As needed, you’ll have to manually change your status.
What occurs if I forget to update my status before a scheduled meeting?
Microsoft Teams may automatically set your status to “In a call” or “In a meeting” if you’re in a meeting or a call. To give more precise information, it’s a good idea to manually update your status.
Can I view my teammates’ current statuses?
The Teams app allows you to see your team members’ statuses. Red denotes busy, green indicates available, and a hollow circle indicates the person is away. Beside each of their profile photos is the status.
Conclusion
Learning how to change status in Microsoft Teams is a fast and efficient approach to improving teamwork and communication. These easy procedures let you communicate your availability to others with ease and guarantee smooth working together. Maintain your productivity, remain engaged, and get the most out of Microsoft Teams!
