For a while now, digital information systems have been expanding. We must be able to respond to our circumstances appropriately. For a variety of aspects of life, consent forms have been used for millennia. Institutions in the fields of medicine, law, technology, finance, education, research, and a host of others also employ consent forms. Consent forms are useful in a wide range of circumstances.
As we start this educational trip today, we will go into the detailed procedure for How to Create a Consent Form on Google Forms. However, before we do that, it is important that we have a clear knowledge of what a consent form actually involves.
What exactly is a consent form?
A consent form is a particular kind of document in which one person or group, known as the consentee, authorizes another, known as the consenter, to carry out particular acts. The consenter will be released from liability after giving consent, barring negligence. Documents of this type are signed in a variety of situations involving many different facets of life, including healthcare, research, law, finance, and technology. Even more applications exist. In the context of healthcare, it refers to a paper that must be signed in order to carry out a procedure that could endanger life.
Why do we require a consent form?
Many departments use consent forms for a variety of reasons. It is employed in the healthcare industry to request consent from patients for medical operations, clinical trials, or genetic testing. Information about potential dangers and advantages is also provided. A person must sign an official consent form if they want to participate in the tests described above. A consent form’s main function is to show that a patient granted their approval for an operation or trial.
The consent form doesn’t change much in other departments, but the facts, risks, and rewards do, depending on the scenario. Various permission forms, including explicit, implied, opt-out, active, and passive forms, can be employed depending on the circumstance.
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How to Create a Consent Form on Google Forms?
We will create a consent form for medical purposes using the healthcare example from the above example. We must first log in or establish a Google account before we start creating the form. To use Google tools and services, you must have a Google account.
Login into Google Account
A Google account is required to create a Google Form. When we visit Google Forms, a panel welcomes us and asks if we want to try Google Forms for work or just go to Forms. Depending on which option we choose, we will be asked to sign in or set up a new Google account.
We will log in by going to Forms because we already have a Google account.
If we are already logged into the browser, it will ask us to log in (as shown below), and we may then move on to the form. By entering our email address and password in the provided textbox, we can log in.
If we are already logged in, we can verify our account from the display profile in the top right corner. If we have logged into a personal account or something else, we can change our accounts.
Design the Form
After logging in, we are greeted by the Google Forms panel, from which we can pick our custom forms or templates. We can also create a blank form and customize it to meet our needs and specifications. Let’s move forward with a blank form.
We will add a title and mandatory questions to the form. We will start by collecting the patient’s personal data.
To collect various sorts of information at various screens, we separated the form into sections. The patient’s emergency contact information comes next.
Section for Consent in Google Form
The consent and acknowledgment sections of the consent form are the last and most important sections. For this, we will create another section.
For evidence-based viewpoints, asking for a file upload for medical reports is a good idea. In the event of an accident, we can show it to the authorities.
Add the necessary signature add-ons
The consentee’s signature is one of the most important elements of a consent form, yet it is still missing from our Google Form. We require the signatures of consent in order to give treatment and healthcare because Google Forms does not support signatures on its own. In such cases, we can add an addition. Let’s add a Google add-on for signatures.
From the three dots symbol in the upper right corner of the form window, we can add add-ons like:
We can move on to the add-on market from here as follows:
There are many different add-ons available in add-on markets; sometimes our necessary add-ons will be prominent, and other times we will need to seek for them. We’ll look for the signature we want to include.
Any add-on that offers the capabilities we need can be used. We’ll go with “signature“; however, before purchasing or installing it, we must make sure that it serves the purpose we want it to.
From this point on, we can install the add-on, but first, we should check to see if it is compatible with our tool, Google Forms. Furthermore, it is stated in the add-on description.
After clicking “Install“, it will prompt us to confirm that we accept the add-on’s terms and conditions.
It will be implemented as soon as we proceed. Installing is not a problem because we are already logged in, but occasionally Google Forms will prompt users to check in again when they open forms in incognito mode. Setting up signatures still requires a few settings.
Utilize the add-on to set up signatures
Now that the add-on has been configured with our form, we must open it by clicking the puzzle-piece icon.
This icon will display a list of Google Form-compatible add-ons that have been installed on our account. We can choose the required add-on from this point and add its capability, which is currently the signature in our example.
Let’s configure the add-on for the needed features.
After adding the add-on, we must configure it so that it works with our form. The add-on will ask us if we want to open it or go to the help section when we first launch it.
The necessary functionality will launch on the form where the add-on is launched. Each form needs its own add-on configuration. We will now concentrate on add-ons.
After logging into this add-on, we can set up the signature on this form; it’s not difficult at all. Simply checking our membership is all. Because we will require several patients, we are going to ask for multiple signatures.
We can limit the number of signatures that can be added to a form and password-protect these signatures to prevent unauthorized use. Because we have information on two people, we have set the maximum number of signatures at two. One is a family member or other emergency contact, and the other is the patient.
The add-on will ask us for confirmation when we submit these settings.
This add-on will need Google Spreadsheet to work because it needs to save signatures. A spreadsheet can be added using the replies tab.
To automatically add responses to a spreadsheet, we can locate a link to the sheet button on the response tab and click it. We have the option of creating new spreadsheets or selecting preexisting ones.
When we are through creating the spreadsheets, we can return and confirm the additions once more. The majority of the time, there are no issues, however, occasionally add-ons are incompatible with questions involving file uploads. You can create a different form for medical information and utilize a straightforward consent form.
As you can see from the screenshot up top, in order for our audience to sign the form with our add-on, we must use this URL and share it with them. The audience cannot sign the form using the standard mode of distribution. In the following phase, we will test it.
Test it, Before sharing your form with the audience
The most important step in creating forms, surveys, and questionnaires is testing. Before sharing our form with the audience we want to reach, we should always test it. We copied the add-on’s link to this form, so let’s test it to see whether we can add a signature (I’ll skip all the other fields and go straight to the signature field).
With the help of the button above, we can sign something.
Here’s what we see:
Once everyone has signed, we can either continue and, if necessary, add another signature, or we can keep on.
The code must now be copied and pasted into the form’s signature text area. We will be able to add our signature using Google Forms thanks to it.
We can go back to the form and submit the form after pasting the copied link.
thankfully our form has been completed and tested, we can share it with the target patient or his or her family to obtain permission for treatment.
Frequently Asked Questions
What makes Google Forms different from other survey tools for developing consent forms?
The user-friendly web-based platform provided by Google Forms allows easy integration with other Google Workspace applications. It offers data storage on Google Drive, is free to use, and facilitates simple collaboration. It is an appealing option for developing permission forms because of these qualities.
Can I export the data I’ve collected from my Google Forms consent form for reporting or analysis purposes?
Yes, you can export data from Google Forms to Google Sheets for analysis. Alternatively, you can download responses in several file types, such as Excel, CSV, or PDF, for reporting and record-keeping.
Are there any restrictions on how many people or inquiries I may ask for consent using Google Forms?
Although Google Forms can handle many participants and queries, there can be some practical restrictions. For example, very extensive forms may result in slower loading times or a worse user experience. However, it is very accommodating for the majority of common-use scenarios.
How can I make sure my consent form complies with all applicable laws and ethical guidelines?
Consult with legal professionals or, if necessary, ethics review boards to assure compliance. In your consent form, be sure to use basic language, give sufficient facts, and include contact information in case more questions arise. It’s important to keep up with local laws and regulations.
Can you send reminders to respondents who still need to finish the Google Forms consent form?
You can send reminders to respondents who still need to finish the form via Google Forms, yes. To ensure complete data collection and to promote participation, you can set up automated email reminders.
Conclusion
Finally, medical permission forms are essential tools that enable individuals to make knowledgeable healthcare decisions. These documents emphasize how important they are in contemporary healthcare by upholding patient autonomy, protecting privacy, and fostering the doctor-patient connection.
