A bill or document that is sent by the seller to the customer to collect payment is called an invoice. This bill lists every subscription, service, and item along with its associated cost. It contains all of the data provided to the customer. Together with the subtotal amount, tax, and any applicable discount, an invoice also shows the total amount owed. Google Sheets has enough capabilities to create a professional-looking invoice for your business, should you wish to create one for yourself. You can track an invoice for yourself by creating an invoice template using the method we walk you through in this Google Sheets article on how to create an invoice template in Google Sheets.
Benefits of an Invoice Template in Google Sheets
For public dealing and to charge customers for goods or services, the majority of business owners require an invoice. Making an invoice for each customer separately is a method that could be improved; instead, build a template that you can use for future purchases. It could be expensive if you employ someone to create an invoice template for you. In addition, Google Sheets offers a free way to build a professional-looking invoice template. Google Sheets is packed with enough capabilities and functionalities to let you customize your invoice in addition to automating it. In the next section, I’ll walk you through creating an invoice template in Google Sheets using a practical example.
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How to Create an Invoice Template in Google Sheets – Step-by-step Procedure
It is up to you how to create an invoice template in Google Sheets. What are you putting inside of it? We will include all the necessary details that you will need in the upcoming Google Sheets invoice template creation lesson. Now let’s open Google Sheets and start creating our invoice template.
Step 1>
Initially, we will create an invoice title using Google Sheets’ drawing tool. The Google Sheets drawing tool can be accessed by selecting the “Insert” tab in the menu bar. The drawing tool is indicated below.
Step 2>
A new window will open when you click on the “Drawing” tool. Select “Actions” from the menu in the upper left corner, then select “Word art” to create an invoice title.
Step 3>
Below the creation of your word art, you can insert it into your sheets by clicking the “Save & Close” button, as seen in the below image. In Google Sheets, you can also adjust the font’s outline, style, and color.
Step 4>
Once the invoice title has been inserted, I will center many cells in the template I just merged, add the invoice heading, and name it with the “Invoice” heading.
Step 5>
My first addition to the invoice template will be the company’s address, which I have included in the example below.
Step 6>
As instructed below, I will include the contact details, website, and email address in addition to the address information.
Step 7>
Following the addition of contact details, I made a little box on the right side of the template to hold some basic invoice information. I’ve put in a date, the invoice number, the client ID, the payment date, and other details.
Step 8>
As you can see below, I’ve included a section of the invoice template for the customer and receiver’s details. It has the recipient’s name, address, phone number, and email identifier.
Step 9>
The invoice template’s personal information has been filled out. I’m going to start the item details section now. As seen in the below image, I have first generated four separate columns for the item description (Name and service), quantity, unit pricing, and net amount.
Step 10>
I’ll allow some room in this section for products to be added to the invoice. For this section of the invoice template, I’m using Google Sheets’ alternate color function.
Step 11>
Since we will only be adding the currency to the “Unit price” and “Net Amount” columns, I changed the format of these cells to “Currency” from the Google Sheets format panel.
Step 12>
Since the net amount is the result of multiplying the unit price by the quantity, I’ve added the formula for doing so here, which is shown in the cell below.
Step 13>
Drag the formula over the remaining cells to apply it to every cell in the Net amount after you have applied it to the first cell.
Step 14>
I’ve finished writing the item description and amount in this part. Next, I’m going to provide a brief space for comments so that you can add any further details to our invoice template.
Step 15>
I’ve drawn the section for the sum of all amounts right next to the remark section. As you can see in the below image, I have added the headings tax rate, tax, discount, and total to this area.
Step 16>
Let’s use the automated calculation algorithms in the given cell. First, we have the sub-total heading, where we will just use the formula I’ve used below to submit the entire net amount.
Step 17>
You can enter the tax rate you wish to put in the tax rate cell in accordance with your policy, as I have included the 10% tax rate in the example below.
Step 18>
I am writing the product formula for the subtotal and the tax rate as instructed in the below image. All we need to do to compute the tax amount is multiply the tax rate by the subtotal amount.
Step 19>
Discounts are optional; if you have a prior balance or a discount, you can deduct that amount from the highlighted cell below.
Step 20>
It’s time to figure out the invoice’s final cost now. As you can see below, I have used a straightforward addition and subtraction formula to determine the invoice’s total. I have added the subtotal and the tax amount first, then subtracted the number that results from the discount. You will receive the entire invoice amount in that way.
Step 21>
I’ll use Google Sheets’ drawing tool once again to generate conclusions regarding invoice templates when I’ve set up the total.
Step 22>
I’ve created a closing caption to be included in the invoice template at this point. To add it to the sheets, let’s click the “Save & Close” button.
Step 23>
In addition to the caption saying “Thank you,” I’ll include a brief space for clients’ bank information so they can make payments online. I’m adding the bank and branch heads, account number, account name or title, IBAN, etc. to this area.
Step 24>
As I have included in the following image, you can once more include information about your business or any quote in the invoice template’s footer. All of this is completed on my end, and you can use our invoice template.
Step 25>
You can see how the invoice template is automated and how calculations are made automatically as data are entered in the below GIF.
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Get the Free Template Used in this Article
Click this to get a Free “View only” Template. Navigate to File > Make a Copy and use it for your requirements.
Free Invoice Template – Office Chaser.Com
Conclusion
Hopefully, you now know how to create an invoice template in Google Sheets for yourself. It will not only have an impact on your expenses but also ensure that your business runs smoothly and without errors. Continue exploring Office Chaser for more connected topics.