“How to Create Google Form for Webinar Registration” Two effective technologies that can significantly enhance your online communication and data collection efforts are Google Forms and webinars. With the help of the user-friendly platform Google Forms, we can quickly and easily design unique surveys, quizzes, and feedback forms. A huge audience can be reached in real time through webinars, which are virtual seminars or presentations delivered online.
Google Forms and webinars can work well together to help you collect insightful data from your audience. Google Forms can be used to gather pre-webinar registration data or post-webinar survey responses. With the help of this connection, you can simplify the way you gather data while still giving your participants a fun experience. Today we’re going to learn how to create Google Form for webinar registration.
What exactly is a webinar?
The word Webinar is made by combining the words web and seminar. A webinar is an online conference or seminar that is being held virtually. The subject of the webinar may vary, as well as the platform on which it is conducted. The recent pandemic occurrences in the world have had a significant impact on webinars in the business sphere.
Why is Webinar Registration Important?
When there was a pandemic and there was no more global transportation, webinars had an important effect on commerce. Businesses all across the world used webinars to expand their reach and raise brand awareness. The influence of webinars doesn’t end there; it also helps in the development of communities. We attract ICPs (ideal customer personas) and enable people to learn from one another when we provide useful knowledge.
We need registrations from people who wish to learn how to manage chaos and prevent disruptions in webinars. Registration assists in directing the appropriate audience to the webinar and in keeping track of who attended and who did not.
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How to create a webinar registration in Google Forms?
Webinars have a lot to offer society and local communities. To ensure that only persons who are relevant to our webinar can join, we might need to create a registration form. We can use a variety of tools to create a registration form. For this kind of work, Google Forms serves as our primary tool.
Login to Google Account
We need to have access to Google Forms before we can begin creating the form. Access to Google Forms requires a Google account. Without it, we are unable to use Google Forms. On the Google Forms homepage, if we don’t already have one, it directs us to create one.
If you have a Google account, clicking the “Go to Forms” button will take you directly to Google Forms.
You will be prompted to log into your Google account if you are not already logged in. Google Forms can be accessed with just a simple login click. By entering your email address and password in the respective sections, you can log in.
The main screen of Google Forms greets us as we check-in. In the top right corner, we can see the account we are currently logged into. If necessary, we can also change accounts.
Design the Google Form
After logging in, we can start working on our form. If we’d like, we can start with a blank form or utilize a template. If comprehensive customization is necessary, a blank form is advised so we can customize it whatever we choose. Let’s start by using a blank form.
By default, blank forms are empty, but we may customize them as we see fit. Before including any questions, if necessary, we can create (theme) the form. We are able to change the theme subsequently. It applies to both strategies equally. The customize theme button allows us to switch between themes and backgrounds, as shown below:
Add webinar content to the Google Form
Nobody likes filling out a form without a title, so we can adapt it to webinar registration or another relevant topic. Imagine that a webinar is being planned to discuss the effects of artificial intelligence. Our form can be titled “Effects of Freelancing Webinar Registration.”
We can also include explanations of the subjects and other relevant information. We can then add questions that are necessary for registration once that is finished. Name and contact information are often required for webinar registration. Sending a webinar invitation also requires an email address. Additionally, we will check email field responses. For that:
Before submitting the form, we must proceed to response validation to validate the responses in this field.
We will be able to restrict the responses in this field thanks to response validation. The field has to be converted from number to text.
We must now choose this field such that only emails are permitted as responses and text are allowed.
First, choose “text” as:
We can select the sort of validation we want for our field text once we decide the response should be text. If we want to restrict emails to a specific type, we can also use includes. For example, if we add @gmail.com, it will only allow emails that contain @gmail.com. Other emails, such as those from Yahoo, Hotmail, or some business accounts, won’t be accepted. To accommodate all domains, we’ll adapt it to email.
Here, we choose email to make this field accept emails from any domain.
We can also request additional information, such as the employer and department to only let in those with a similar background. The audience may also ask questions that they would want to have answered. It will enable our presenters to prepare responses and data points on which to speak.
Additionally, we should ask the audience if they would want to receive invitations to upcoming events and where they first heard about our webinar.
The webinar registration process is now complete. While you can add extra fields, there shouldn’t be a need for so many personal details that it turns people away. We can also request the corporate website and the audience’s job title.
Try out the form and let the audience know
Every form must be carefully tested before being distributed to the intended audience. The form experiences an in-depth testing procedure after being carefully developed to ensure its usability and efficacy. One of the most important stages in the form creation process is the careful testing phase. We only take the confident step of sharing the form with our target audience after it has been thoroughly tested and any potential problems have been fixed. This careful approach guarantees both the form’s dependability and a flawless interaction experience for users.
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Frequently Asked Questions
Why should I use a Google Form to register for webinars? What is it?
Google Forms is an easy-to-use tool that you can use to build customized online forms. It’s a great option for webinar registration because it makes gathering participant information simple and convenient for both you and your attendees.
To build a Google Form for webinar registration, do I need a Google account?
Yes, a Google account is required to access Google Forms. If you don’t already have one, you can quickly sign up for a free Google account.
Can I modify the registration form to reflect the branding for my webinar?
Absolutely! The theme of the form can be changed, additional images can be included, and even custom logos can be used when customizing Google Forms. For a unified appearance, you may have your registration form match the branding of your webinar.
How can I manage attendance information that was entered into the Google Form?
Attendee responses are automatically gathered and saved in a Google Sheets spreadsheet by Google Forms. This spreadsheet can be used to view, manage, and export attendance information. It’s an easy approach to monitor registrations.
Is Google Forms a safe tool for gathering participant data?
Yes, Google Forms is typically regarded as a secure data collection application. You may further strengthen security by limiting access to the form and responses to those who have a link or by requiring visitors to check in with their Google account. Google uses strict safety precautions to secure data.
Conclusion
A simple and effective approach to managing attendee information and improving the registration process is to create a Google Form for webinar registration. You may streamline registration, effectively engage your audience, and guarantee the success of your webinars by adhering to the guidelines and advice provided in this article. Utilize Google Forms to its full potential to simplify registration and create a lasting impression on your attendees.