We are going to learn how to decline Microsoft Teams Meeting today. Hi there! Are you concerned that because of your busy schedule, you won’t be able to accept the Microsoft Teams meeting invitation that you received? You can quickly refuse to accept the Microsoft Teams meeting invite by following our guide on how to decline a meeting. So, stop worrying about it now. For a comprehensive guide on declining Microsoft Teams meetings, see the following procedure.
Why could we have to decline the Microsoft Teams meeting?
Depending on your situation, there could be a variety of reasons why you shouldn’t attend the Microsoft Teams meeting. You might have to decline the Microsoft Teams meeting due to unavailability. You can refuse the Microsoft Teams meeting with the assistance of the following guide, so there’s no need to worry if you received an invitation but are unable to attend.
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How to Decline Microsoft Teams Meeting – Step-by-Step Procedure
We will go over three different scenarios in this article for declining a Microsoft Teams meeting. The process for declining a meeting in Microsoft Teams varies depending on where you are doing so.
- Decline Incoming call for Microsoft Teams meeting
- Decline the Scheduled Microsoft Teams Meeting on the Desktop
- Decline the Scheduled Microsoft Teams Meeting on Mobile
Decline Incoming call for Microsoft Teams meeting
Using this method, we will learn how to decline incoming calls for Microsoft Teams meetings on both the desktop and mobile versions of Teams.
Step 1>
If you are using the desktop version of Microsoft Teams mobile, you will see an incoming call in Microsoft Teams as follows: at the bottom of the screen, there is a red button that you may click to quickly refuse meetings in Microsoft Teams.
Step 2>
When someone calls you for a Microsoft Teams meeting when you’re using Microsoft Teams on your phone, the following screen with these few options will appear. You can easily decline the Microsoft Teams meeting by following the instructions below and clicking the “Decline” button.
Decline the Scheduled Microsoft Teams Meeting on the Desktop
The following procedures will assist you in declining a Microsoft Teams meeting on the desktop version if you receive an invitation to one on your computer but decide not to accept it for whatever reason.
Step 1>
We will be declining the Microsoft Teams calendar meetings that are scheduled. To access the Microsoft Teams calendar, select the “Calendar” tab from the left narrow panel, as indicated in the image below.
Step 2>
After opening the calendar, Locate the meeting you wish to decline on Microsoft Teams. Click to open the meeting after you’ve located it.
Step 3>
The Microsoft Teams calendar will appear with all the details when you click on the scheduled meeting. As shown in the below image, there is a small drop-listed menu located in the window’s upper left corner. As seen below, the drop-listed menu’s current setting is “Accepted.” To make changes, click on it.
Step 4>
You can decline a Microsoft Teams meeting by using the “Decline” option found in the small drop-box menu that appears when you click on this drop-listed menu, as seen in the following image.
Decline the Scheduled Microsoft Teams Meeting on Mobile
This method teaches us to decline the scheduled Microsoft Teams meeting, however, it works a little differently on the mobile version of the app. Let’s investigate, then.
Step 1>
If you are using Microsoft Teams on a mobile device, swipe down to the bottom of the screen to see the various tabs. Select the “Calendar” tab by following the instructions in the image below.
Step 2>
Your Microsoft Teams calendar with all your scheduled meetings will open when you click on the “Calendar” tab of the app. Locate and pick the Microsoft Teams meeting that you wish to decline.
Step 3>
You will see all of the meeting’s details when you click on the meeting from the Microsoft Teams calendar. Click both the “RSVP” and “Join” buttons, as indicated in the attached image.
Step 4>
As shown in the screenshot below, clicking on this “RSVP” button will cause a small pop-up window to appear in front of you with the “Decline” option. To decline the Microsoft Teams meeting on your mobile device, click on it.
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FAQs – Decline Microsoft Teams Meeting
How do I decline the Microsoft Teams meeting and let the organizer know?
If you receive an invitation to a Microsoft Teams meeting but, for whatever reason, you are unable to accept it and would prefer to decline, you have an ethical obligation to notify the meeting organizer of your decision. If you would like to decline the Microsoft Teams meeting, you can send an additional message along with informing the organizer by following the guidelines below.
Step 1>
I’m choosing the next meeting as instructed below; if you are on the Microsoft Teams calendar, choose and open the meeting that you wish to refuse first.
Step 2>
As soon as the Microsoft Teams meeting opens, select the meeting title to see a drop-listed menu that is currently accepted, as indicated in the image below. To make changes, click on it.
Step 3>
When you select this drop-listed menu, a tiny drop box with an extra “Notifying organizer” option will appear in front of you, as shown in the highlighted area of the attached image. Before declining the meeting, turn this option on so you can let the organizer know.
Step 4>
You could additionally see the “Add a message” option next to this notification choice, which allows you to leave your organizer an additional message explaining the cause, among other things.
Step 5>
You can decline the Microsoft Teams meeting by clicking the “Decline” button once you have added a message and enabled the notification option. The decline will be automatically communicated to your organizer.
How to cancel a Microsoft Teams meeting?
Suppose you accidentally created a meeting schedule on Microsoft Teams and now wish to cancel it. In that case, you can easily cancel any Microsoft Teams meeting with the assistance of the following steps. Let’s say you have created a Microsoft Teams meeting, but for some reason or lack of availability, you want to cancel your Microsoft Teams meeting.
Step 1>
You must visit the Microsoft Teams calendar from the left thin panel to cancel a scheduled meeting in Microsoft Teams. Click on the meeting you wish to cancel after launching the Microsoft Teams calendar.
Step 2>
A little pop-up window will appear when you click on the meeting you wish to cancel, and inside it will be the “Edit” button, which is highlighted in the image below. To end this Microsoft Teams meeting, click on it.
Step 3>
You can quickly cancel a Microsoft Teams meeting by selecting the “Cancel Meeting” option, which is indicated in the following image, after opening the Microsoft Teams scheduled meeting on the calendar and looking at its title.
Step 4>
A tiny pop-up that confirms the meeting cancellation will show up in front of you when you select the “Cancel Meeting” option. Click the “Cancel meeting” button as indicated below if you are satisfied.
Conclusion
That’s all I have to say about how to decline Microsoft Teams meeting; if you need any additional information on the subject, please let us know in the space provided below for comments. Thanks for Reading! Keep learning with OfficeChaser.