Welcome to this guide, hello. We’ll learn how to embed video in Outlook email today. With the capacity to integrate multimedia material, emails have become more dynamic and engaging in today’s communication.
You can use Outlook email embedding to build visually appealing messages that convey your thoughts or advertise your goods and services. Understanding how to embed videos in Outlook emails can improve your messaging and leave a lasting impression, whether you want to give a tutorial, present a product demo, or just add a personal touch to your email conversation.
This article will explain how to put videos into Outlook emails step-by-step so that you can enthrall your receivers and send them interesting stuff directly to their inbox.
Why is it Important to Embed Video in Outlook Email?
Improved Interaction: Videos offer a dynamic and captivating medium for message delivery. You can provide information more engagingly and increase the effectiveness and appeal of your emails by including videos.
Appeal to the Eyes: Emails with videos have more visual appeal and break up the monotony of text and still photos. In a congested inbox, this can draw the recipient’s attention and help your email stand out.
Enhanced Comprehension: some things are best communicated visually and aurally. By showcasing products, offering tutorials, or demonstrating procedures through embedded videos, you can improve comprehension and memory of the information.
Time Management: It’s frequently faster and more efficient to watch a quick video than to read a long email. This is especially helpful when you need to communicate complex ideas or a lot of information clearly and succinctly.
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How to Embed Video in Outlook Email?
Although Outlook does not by default offer a suitable feature for it, there are still ways to get past that. In this post, I will walk you through two of them, one for the Outlook desktop version and the other for the Outlook web application.
Embed Video in Outlook Email Using Desktop App
This first section explains how to use a workaround for the desktop app version of Outlook to embed video in emails. This is an excellent workaround that is widely used and operates quite accurately. So let’s investigate how to proceed.
Before being able to embed a video, the video must already exist online most likely on YouTube.
Step 1>
Open the desktop version of Outlook.
Step 2>
Press the “New Email” button located in the upper left corner.
Step 3>
Complete the information regarding the subject, receipt, etc.
Step 4>
Move your cursor to the desired location within the email body to embed the video.
Step 5>
The real steps begin now. Head over to YouTube and search for the video that you wish to include in your email.
Step 6>
Once the video has opened on YouTube, select the Share option located beneath the video.
Step 7>
You’ll be presented with a few sharing options, select the embed option from the list. A tidy and organized video thumbnail will appear on the right.
Step 8>
Take a screenshot of the entire thumbnail area using any tool your device has for taking screenshots.
Step 9>
Navigate to the body of your Outlook message and select the Insert tab.
Step 10>
Select Picture > from this device >, choose the screenshot of the recently taken thumbnail.
Step 11>
Place the screenshot into the body of your email message, click the image, and then select the Insert tab once more.
Step 12>
Click the Insert link button after finding the Link option in the top menu.
Step 13>
Copy and paste the URL for the YouTube video that we screenshotted into the link.
Step 14>
Copy the URL, save it, and then send the email.
Step 15>
This is how the email message will appear to the recipient, and clicking on the thumbnail will take users to the YouTube video.
This is how to embed a video into an Outlook email using this fantastic trick.
Embed Video in Outlook Email Using Web App
This section explains how to use the web application to embed video in an Outlook email. Let’s look at a few easy measures to get the job done.
Step 1>
Open Outlook Web on your PC using any web browser.
Step 2>
To launch a new email, select the “New Email” option from the home screen.
Step 3>
Complete the recipients, subjects, fields, etc.
Step 4>
Now, point the mouse in the email body section and select the “Attach file” option from the main ribbon’s dropdown menu.
Step 5>
From the list, pick “Browse this computer“.
Step 6>
After your file directory has been opened, choose any video file and double-click it to include it in an email.
Step 7>
The video has been added, as you can see.
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Frequently Asked Questions
Is It Possible to Add GIFs to Outlook Email Using the Same Process as Embedding Videos?
Unlike embedding videos, adding gifs to an Outlook email requires a different procedure. Outlook requires the insertion of standalone attachments for the purpose of embedding gifs, whilst HTML code is needed for embedding videos. Thus, inserting videos into Outlook emails is not the same process as adding gifs.
Are recipients unable to see embedded movies without specific software or plugins?
No, most modern email programs allow embedded movies to function without the need for extra plugins. For optimal results, it’s important to advise recipients to use the most recent versions of their email applications. or embedding videos. Thus, inserting movies into Outlook emails is not the same process as adding gifs.
Can I include any kind of video in an Outlook email?
Videos from a variety of websites, including Vimeo, YouTube, and others, can be embedded into Outlook. For best viewing, it’s crucial to check compatibility and take the recipient’s email client into account.
Do Outlook emails with embedded videos have any size restrictions?
To prevent sluggish loading times, pay attention to file sizes. To guarantee seamless delivery, think about reducing movies before embedding them and verify Outlook’s file size restrictions.
Should I use thumbnail links or can I embed videos directly in the email body?
A more widely established technique that guarantees a better user experience is to use thumbnail links with an attention-grabbing image and a clear call-to-action, even if certain email clients allow in-line video streaming.
Does embedding videos in emails raise any security issues?
Take care when choosing the source of your videos to minimize any security threats. In general, embedding movies from reliable websites is secure. Refrain from embedding videos that demand that viewers download outside resources.
I want to use Outlook emails for marketing efforts; is it possible to include movies in them?
Certainly, including videos into your content is an effective way to communicate professionally, market, and engage. Make sure the content you create reflects your brand, and use strategically placed videos to amplify your ideas.
Conclusion
Adding videos to Outlook emails changes the way you communicate. As shown by this guide, adding videos to your content easily increases engagement and gives your messages more energy and effect. Give priority to a mobile-friendly strategy, take file sizes seriously, and employ thumbnail links wisely. You can improve the efficacy of your video initiatives by monitoring metrics. Accept the creative potential of visual storytelling and see how Outlook’s linked movies may improve email correspondence. For more Tips, Tricks, and Guides keep learning with Office Chaser.