Hi. We will learn how to export Outlook Emails in this article. The use of emails in both our personal and professional life has become important. The capability to export emails is one of these essential features. Knowing how to export Outlook emails can save you time and effort whether you need to manage your inbox, transfer emails to another account, or generate a backup of essential communications.
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You will be guided step-by-step through the process of exporting Outlook emails in this extensive manual. We’ll look at various methods that will make it simple for you to extract emails, attachments, and other important data from Outlook. This article will help you whether you use Outlook for Windows, Mac, or the web version.
Why Outlook Email Exports Are Important
Data backup and recovery: Exporting Outlook emails enables you to make backup copies of your crucial messages, ensuring that you always have a copy of your information in case it gets accidentally deleted, your computer breaks down, or something else unplanned happens. You can recover your emails and attachments in case of data loss by routinely exporting your emails.
Change to a New Email Client: From time to time, you could decide to use a different email client or service. By letting you move your messages, contacts, and other pertinent data to the new platform, exporting your Outlook emails ensures a smooth transfer. This makes sure that during the transfer process, you don’t lose important communication history.
Organization and Archiving: Message organization and archiving are both made simple and effective by exporting Outlook emails. You can make a structured backup of your emails by exporting particular folders or categories, making it simpler to find specific information when you need it. For legal, compliance, or record-keeping needs, in particular, this is helpful.
Offline Access and Flexibility: You can check and reply to emails without an internet connection if you have exported emails that can be accessed offline. When traveling, working in remote locations, or experiencing network access challenges, this might be quite helpful.
Exporting Outlook emails offers data protection, easy transitions, categorization and archiving help, collaboration, offline access, and email management optimization are all benefits of exporting Outlook emails.
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How to Export Outlook Emails
We will find out the two criteria for exporting Outlook emails in this article.
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Exporting a specific Outlook email
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Exporting several Outlook emails
How to Export Specific Outlook Email
If there are any important emails, you should store them on the device rather than Outlook or an email server. Then, you can complete the steps below in Microsoft Outlook to export a single email. Let’s go on to the following part, where we will walk you through the process of exporting an Outlook email step by step.
Step 1>
The first thing you’ll see when you launch Microsoft Outlook is the home window, with all of your emails shown in the middle pane. Click on the email you wish to export, as shown below, to pick it up.
Step 2>
click the particular email and then click the “File” tab from the menu bar.
Step 3>
To export the email to the device, navigate to the “Save as” button from the list of options on the left side of the window after selecting the “File” tab.
Step 4>
When you click the “save as” option, a new pop-up window will show up asking you to choose the file name and location path for the exported file. In the first highlighted box, browse to the directory where you wish to export your file. Then, type the file name in the second highlighted dialogue box.
Step 5>
Just hit the “Save” button after you’re done altogether.
Your email file will export automatically with the specified name and location.
How to Export Multiple Outlook Email
We learned how to export a single Outlook email using the method above. What should we do if we need to export several emails?
The ability to export many emails at once in Microsoft Outlook means you don’t need to worry. The procedures below should be followed if you are unsure about how to export numerous Outlook emails.
Step 1>
Go to the “File” tab of the menu bar, which is situated in the window’s upper left corner, when you are on the home tab.
Step 2>
Look at the left pane menu when you select the file tab; you will see a number of alternatives, one of which is “Open and export“. To export Outlook emails, click on it.
Step 3>
When you click the “open and export” button, a new section will open, with a “Import/Export” option that allows you to import and export Outlook emails.
Step 4>
You can see a new property dialogue box with multiple choices for importing and exporting Outlook emails in the photo below. Here, choose “Export to a file” since we are exporting numerous Outlook emails.
Step 5>
It’s as easy as clicking the “Next” button below after choosing the exporting option.
Step 6>
The next stage of exporting Outlook emails will appear when you click the “Next” button, where you must choose “Outlook data file (.pst)“.
Step 7>
Then, click the “Next” button to continue with the next step.
Step 8>
You will be prompted to choose the folder in which you wish to export emails in the following tab. Choose the folder from the listing where you wish to export emails.
Step 9>
This dialog includes an option to “Include subfolders” if your folder contains any subfolders. Remember to check it if you wish to export all of the subfolders along with your Outlook emails.
Moreover, if you wish to avoid exporting Outlook emails along with their subfolders. After that, you may also uncheck the option.
Step 10>
You can also filter your numerous emails while exporting using the “Filter” button on the same window. You can use this button to filter these emails.
Step 11>
You will be prompted to enter the criteria by which you wish to filter your emails when you click the filter button. After reading the dialogue boxes shown in the following image and filling them out in accordance with your requirements, just click the “OK” button.
Step 12>
In order to help you avoid the frequent duplications that can occur when you have numerous Outlook emails open, Microsoft Outlook offers the following alternatives. If you want to permit exporting of these duplicate emails, choose the following option. If not, you can also prohibit it.
Step 13>
The somewhat drawn-out process of exporting multiple Outlook emails is now complete. Just press the finish button at this point to wrap up the procedure. You can export your email messages.
Conclusion
In this guide, we learned how to export Outlook Emails. We now know how to export Outlook Emails. We value you joining us on this exploration of knowledge, and we want to be your go-to source for all things educational and inspirational. Remember, knowledge is power, and you get closer to realizing your full potential in this fast-paced digital world with every new skill you learn. I hope it will be useful to you, for more tips & tutorials keep learning with OfficeChaser.com.
