Today, We’ll be learning how to make a chart in Microsoft Word. You might need to create a chart in Microsoft Word if you are working on any project and require visual information for any data set, record, or table. Creating a chart in Microsoft Word is a simple process. Microsoft Office is very feature-rich and has an easy-to-use interface, even if you’ve never used it before.
You can make text documents, add images, and create charts and graphs in addition to these features. It is not necessary to manually build or make a chart in Microsoft Word. You only need to choose from the pre-made charts that are already there in Microsoft Word, and then click to instantly insert your chart. Simply give it some time. I’ll walk you through creating a chart in Microsoft Word.
Why do we need to Make a Chart in Microsoft Word?
Data visualization: By using charts to visually depict data, authors can more easily comprehend complex material with a quick scan. When showing trends, comparisons, and patterns in your data, they are extremely helpful.
Clarity and Simplicity: Charts can make complicated numerical data easier to understand and more widely available. Through visual depiction, viewers can rapidly understand the important points without having to go through tables and rows of numbers.
Professionalism: You can improve the overall professionalism of your work by using well-designed charts in your publications. It demonstrates care for the little things and a dedication to information presentation in an understandable and structured way.
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How to Make a Chart in Microsoft Word
Let’s look at how to make a chart in Microsoft Word exclusively utilizing the pre-built choices. Let’s begin with the most popular pie chart.
Make a Chart in Microsoft Word – Creating a Pie Chart
The most often used application for documentation is Microsoft Word. You have easy access to all the information you need about your documents. Similarly, as we mentioned before, creating or adding a chart is quite simple. All you have to do is choose your data, and with a few clicks will enter preset charts for you. Allow me to demonstrate practically using the following instances.
Step 1>
After opening Microsoft Word, select the “Insert” tab from the menu bar.
Step 2>
The “Chart” option is located at the front of the insert tab. Click the “Chart“.
Step 3>
Clicking this option will open a new window where you can choose the pie chart from the categories listed below.
Step 4>
Next, just press the “OK” button.
Step 5>
As you can see, a new window file with certain data values and tables linked to your chart has also opened, and your chart has been inserted.
Step 6>
These were the default numbers, but you can modify them to the values you choose to analyze or make a chart. The following table contains (random) population data for a few countries that I entered.
Step 7>
The population data is now displayed in our pie chart, as you can see in the result.
Not only can charts be inserted into Microsoft Word, but they can also be edited, formatted, and further customized to meet your needs.
Make a Chart in Microsoft Word – Creating Sunburst Chart
We will learn how to create a chart in Microsoft Word in this section. I’ll show you another helpful Microsoft Word chart right now. It’s called the “Sunburst” chart because it represents the sun’s “burstiness” at its brightest. We are going to examine this slightly unusual chart right now.
Let’s first clarify what a sunburst chart is. One data visualization tool in MS Word that shows hierarchical data in a circular style is the sunburst chart. It uses segments that are color-coded and radiate outward from the circle’s center to illustrate how the data is separated into categories and subcategories. The primary category is represented by the outermost ring, and its subcategories are represented by each ring that follows. Each segment’s size reflects the percentage of data it contains. When examining intricate data sets, this kind of graphic can be helpful in spotting patterns and trends.
Step 1>
Select Insert Tab > Chart.
Step 2>
Choose the Sunburst, which is number fifth from the bottom of the list.
Step 3>
Press the “OK” button to add the chart.
Step 4>
Our Chart is added with an Excel file containing some data.
Step 5>
You can now make changes to the data in this Excel file according to your needs.
Step 6>
You can view data, and the three branches and numerous leaves will help in your understanding of the chart’s layout.
This is a broader version of a pie chart.
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Frequently Asked Questions
How can we add legends and data labels to our chart in Microsoft Word?
It is very challenging to understand a chart without legends or labels. A chart is simple to interpret if it has legends or data labels. As a result, you can also add data labels and legends to your chart in Microsoft Word. The steps to add legends and data labels to the chart in Microsoft Word are listed below.
Step 1>
First, choose the chart to which you wish to add data labels. Click on the “+” sign which will show up along the chart, as seen in the following picture.
Step 2>
A little dialogue box asking to display the data labels and legends will open when you click on this plus sign button. Check the marks you wish to have on your chart.
Step 3>
The result is now visible to you; legends have been shown.
After making my chart, can I edit the data in it?
Sure, it’s simple to change the data in your chart. Just right-click on it and choose “Edit Data“. This saves you from having to start from scratch every time you want to change the underlying data in the graphic as shown below.
Is it possible to transfer a chart from Microsoft Excel to Microsoft Word?
A chart from Excel can be copied and pasted straight into a Word document. Including charts made in Excel in your Word reports or presentations is a convenient method.
Are there any keyboard shortcuts available in Word for working with charts?
To make creating charts easier, there are a few keyboard shortcuts available. For example, a default chart is automatically inserted when you click Alt + F1. See the Microsoft Word instructions for additional shortcuts to enhance your efficiency when manipulating charts.
Conclusion
Learning how to make a chart in Microsoft Word gives you the tools to not only graphically represent data but also a flexible platform for modification. Word’s user-friendly features create opportunities for efficient data transmission, from choosing different chart styles to incorporating them into documents with ease. Whether you’re a professional, a student, or somewhere in between, the following FAQs are meant to make the process of charting easier and more comfortable for you. You can use charts to effectively engage your audience inside the comfortable interface of Microsoft Word.