Hello. I’m going to show you how to make a copy in Microsoft Word today. Keeping a backup copy of your Word document is usually a good idea because losing one might be a major loss. Read the following article on how to make a copy in Microsoft Word and preserve your documents if you are working on any secret or significant projects.
Why is it Important to make a copy in Microsoft Word?
Maintaining the Source Document: Creating a duplicate guarantees the preservation of the original document. This is important in case of editing results in any accidental modifications or mistakes.
Version Control: Maintaining version control is made easier by copies. A document can have multiple iterations, which let you keep track of changes, compare versions, and go back to an earlier version as needed.
Working together: When working on a document with others, copying it enables each person to work on their portion without changing the original. This keeps things peaceful and guarantees that everyone’s opinions are taken into account.
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How to Make a Copy in Microsoft Word
When it comes to the process of creating a copy with Microsoft Word, one might state that it’s simple as pie. You can create copies in Microsoft Word in a variety of ways; the manner you choose is entirely up to you. We will cover three different methods to make a copy in Microsoft Word in our tutorial on the subject.
- Make a copy in Microsoft Word by using a simple Copy/Paste file
- Make a copy in Microsoft Word Using Save as
- Make a copy in Microsoft Word Using Open a copy
Make a copy in Microsoft Word by using a simple Copy/Paste file
Copying and pasting the file is the quickest, easiest, and best way to create a copy in Microsoft Word. In addition to doing it manually, you can copy and paste the file using the shortcut key. To create a copy using the Copy/Paste option in Microsoft Word, follow these instructions.
Step 1>
Assume for the moment that we wish to make a copy of this Word document. To do so, pick the file and hit the right mouse button on it. Alternatively, you can use the copy shortcut key, Ctrl + C.
Step 2>
A drop-down menu with the option to “Copy” will appear when you perform right-click on it; select it to copy the file.
Step 3>
To paste the file, right-click on the location where you want to copy it once more and select “Paste“. Alternatively, you can paste the file by pressing the shortcut key “Ctrl + V“.
Step 4>
The file will be immediately copied as soon as you select the “Paste” option; this is shown by the snapshot that follows.
Make a copy in Microsoft Word Using Save as
The “Save” option in Microsoft Word allows you to create a copy of a document while maintaining the original, but you will need to rename it. We will create a copy in Microsoft Word using the “Save as” command in this way as well.
Step 1>
Open the original file in Microsoft Word that you wish to copy first, then select the “File” tab from the program’s menu bar, which is located in the window’s upper left corner.
Step 2>
You will be sent to the following window when you select the “File” tab from the menu bar. Select the “Save as” option from the left blue panel.
Step 3>
A little new window appears where you must rename the copied file when you select the “Save as” option. In the dialogue box that follows (highlighted), type the file name.
Step 4>
Simply select the “Save” button after writing the file’s name.
and your copied file will be saved right away as seen in the highlighted portion in the following image.
Make a copy in Microsoft Word Using Open a copy
Step 1>
Launch Microsoft Word first, then select the “File” tab from the menu bar in the upper left corner of the window.
Step 2>
The following window will appear when you select the “File” tab, and on the left blue panel, as indicated below, you will see an “Open” option.
Step 3>
Microsoft Word will indicate that you have recently opened a file when you click on the “Open” tab. Choose the file you wish to duplicate, then use the mouse’s right-click menu to select it. The drop-down menu has an option to “Open a copy” here.
Step 4>
As you can see in the following image, Microsoft Word creates and opens a copy of the document when you select the “Open a copy” option. The original file remains intact.
Step 5>
The document is copied by Microsoft Word, but it is not stored on your device. Click the “Save” option on the File tab of the menu bar to save the file.
Step 6>
When you click the “Save” button, a new, small window will open in which you must choose the file’s path and give it a name before you can click the “Save” button to save the file.
Step 7>
The file has now been copied, as seen in the following image, and you can view its result at the file location.
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Frequently Asked Questions
Is It Possible to Delete Comments from Copies of Microsoft Word Documents?
In Word, it is possible to delete comments. You can delete any pointless or undesirable comments or annotations from a Word document by deleting those comments. To ensure a neat and polished copy of your Microsoft Word document, you may effortlessly manage and remove comments by utilizing the relevant tools and settings.
How to make multiple copies in Microsoft Word?
The most helpful program for our daily duties and study is Microsoft Word. To keep data safe, it can be important that you have several copies of any significant and private documents or projects. The procedures below make it simple to create numerous copies in Microsoft Word.
Step 1>
Assume for the moment that you wish to create several copies of this Word document in Microsoft Word. Just pick the file I’ve chosen below first.
Step 2>
Once the file has been chosen, use the keyboard shortcut “Ctrl + C” to copy the chosen file.
Step 3>
Now, as I have done in the example below, set your cursor where you want to make many copies of your file and hit “Ctrl + V” several times to create multiple copies of Microsoft Word.
How to copy a specific text in Microsoft Word?
Consider the following scenario: You have a Word document with some data in it. If you need to select some lines from the data to include in your document, here’s how to do it with Microsoft Word.
Step 1>
Let’s assume that this is an example text document. With the help of this example, we will learn how to copy the specified text in Microsoft Word.
Step 2>
To copy a certain text in Microsoft Word, you must first choose the text you wish to copy, just as I have done below.
Step 3>
Once the data has been selected, copy it by using the shortcut key “Ctrl + C” or by performing a right-click on it and selecting the “Copy” option.
Step 4>
Now, position your cursor where you want the data to go, then right-click the mouse once more. Select the “Paste” option this time, or use the shortcut key “Ctrl + V” to paste the data.
Step 5>
The result will appear quickly as soon as you click “Paste” or hit a shortcut key, as seen in the photo below.
Conclusion
So, Today we learn how to make a copy in Microsoft Word. Microsoft Word’s copying feature provides flexibility through the different approaches covered. Select the method—copy-paste, drag-and-drop, or “Save As“—that works best for your workflow. Equipped with these capabilities, you can now effectively generate copies and improve the way you handle documents in Microsoft Word.
