The creation of graphs and charts is one of the numerous tasks that Microsoft Word is capable of. Knowing how to make a graph in Microsoft Word can be a valuable ability whether you’re a student working on a school project, a researcher creating a report, or a professional trying to visualize data for a presentation. We’ll cover every step of making a graph in Microsoft Word in this post, from choosing the best sort of chart to formatting and personalizing it to meet your needs. You will be able to make a graph and charts in Microsoft word that is visually appealing in no time with the help of our detailed instructions and helpful hints.

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In this guide, we’ll show you how to make a graph in Microsoft Word so you may properly and efficiently present your data.

How Important It Is to Use a Graph in Microsoft Word

A Microsoft Word graph can be a useful tool for quickly and simply visualizing complex facts and data. Using graphs can make it simpler for readers to comprehend and interpret the information offered by illuminating trends, patterns, and relationships in the data.

• Using graphs in reports and presentations is a widespread practice in many professional contexts, including business and academia. It not only increases the information’s accessibility but also gives the paper a more polished and sophisticated appearance.

• Microsoft Word makes it simple and quick to use a graph, making it a useful tool for individuals who frequently need to produce visual representations of data. You may customize the graph to match your unique needs and ensure that it properly communicates the data you want to present by using the many customization options provided.

• Furthermore, creating graphs with Microsoft Word has a number of benefits. One benefit is that you can save time and effort by not having to switch between many software programs. Additionally, it allows you to quickly update your graph without having to start over, which will save you a ton of time and work.

Anyone who needs to present statistics or information in a straightforward and appealing manner should consider using a graph in Microsoft Word.

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How to Make a Graph in Microsoft Word?

I’ve observed some students become afraid of charts and try to avoid them, but trust me when I say they are designed to help you deliver your message better and for the viewer to perceive this message more quickly and effectively. This method will clear up all of your questions and misunderstandings about charts. Therefore, you will learn today how to make a graph in Microsoft Word, complete with all of its examples and capabilities.

Make a Graph in Microsoft Word – with Graph Creation

We’ll cover how to create a graph from scratch in Microsoft Word with this portion. When creating charts, this method should be used as the initial step. Therefore, the most important thing is to comprehend how to make a chart. You can always customize them and change the data for them after that.

Step 1>

Open Microsoft Word, and from the top menu, choose the “Insert” option.

 

Step 2>
Select “Chart” under the “Illustrations” section.

 

Step 3>

When the “Insert Chart” window appears, choose the type of chart you wish to make.

Step 4>

It will be generated as soon as you click the “Ok” button, and a related spreadsheet containing the dummy information will also appear.

Step 5>

The chart’s title, axis titles, and other components can be changed to suit your needs.

 

 

Step 6>

You can also change its size and position. By clicking and dragging the chart to any spot.

 

So there you have it—the fundamental overview of creating a graph in Microsoft Word.

Make a Graph in Microsoft Word – Modification of Data

In this part of the tutorial, we’ll look at the temporary Excel sheet that’s automatically created when we create a new chart and contains some fictitious data to create the chart for us. It goes without saying that we may adjust it to change our chart, but the data, which is merely holding a few random values, is what matters in terms of what is displayed on the chart.

Step 1>

Make adjustments to the data in the Excel document that is open over your Document.

Step 2>

If you closed the Excel file by mistake, select the Chart “Design tab”.

Step 3>

Now, select “Edit data” from the option to modify it here, or “Edit data on Excel” to edit it independently in an Excel file.

Step 4>

To evaluate the number of sales originating from each region, you can modify the Category name in the Excel file to reflect your categories, such as Region names.

 

Step 5>

In order to meet your data requirements, you can additionally add or remove categories for each Series.

Step 6>

You can change the chart type at any time by selecting the “Change chart type” option under the “Chart Design” Tab.

 

Therefore, the focus of this article was on manipulating data for charts in Microsoft Word.

Make a Graph in Microsoft Word – Graph Customization

In this section, we’ll go through how to create a graph in Microsoft Word and how to build it using some of the program’s pre-built features. So let’s look at the quick design instructions for graphs in the steps below.

Step 1>

Create your graph and then click it to select it.

Step 2>

To select from a variety of pre-made styles for your Graph, click the “Chart Styles” drop-down menu under the “Chart Design” header.

Step 3>

Click on the component of your chart that needs to be changed to update it individually. For instance, to pick the complete data series in a bar chart and then change the color of the bars, click on one of the selected bars, then select “Format Data Series” from the context menu. From there, you may adjust the outline and fill colors as well as other settings to your preference.

Step 4>

You can use “Chart Elements” by clicking on the Plus button next to your chart. A list of elements with checkboxes appears; select the ones you wish to include in this chart and leave the others unchecked.

 

Step 5>

To fill out certain data points or series from your graph, click the “Chart Filters” button. If you have a lot of data and want to concentrate on a few key points in it, this can be useful.

Step 6>

By clicking and dragging your graph to the proper location, you can resize and position it. Alternatively, you can use the settings found in the “Position” groups under the “Format” tab.

 

Step 7>

You can change the colors of your graph, even for single elements. Double Click on the element, and the right-hand sidebar will give you many other options, including changing the color.

 

Step 8>

If you would like to change the overall color scheme of your graph, select the “Chart Design” tab from the main menu, then click the “Change Colors” dropdown option, and choose from a variety of color schemes.

So, making the most of your graph customization is what you should do. Hopefully, you now understand how to make a graph in Microsoft Word.

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Conclusion

All of this had to do with making a graph in Microsoft Word. I hope you also found this information to be useful. Microsoft Word is a flexible program that can be used to make graphs and other types of visual assistance in addition to composing papers. The instructions in this guide offer an extensive approach to making graphs in Word. We hope that this tutorial was helpful in clarifying the process of how to make a graph in Microsoft Word. I’ll be back soon with another informative tutorial. Keep learning with OfficeChaser.

Thank you!