We’ll be learning how to make a word cloud in Microsoft Word. A word cloud is a visual representation of several words created by grouping various words. Don’t worry if you were expecting to have to create a word cloud in Microsoft Word by manually inserting the words; an expert tool allows you to create a word cloud automatically by simply picking the terms. Both approaches to creating a Word Cloud in Microsoft Word will be covered in today’s tutorial.
Why is it important to Make a Word Cloud in Microsoft Word?
Data Visual Representation: Word clouds summarize information by showing words in different sizes according to their frequency, providing an aesthetically pleasing method of data representation. This can effectively communicate the document’s most important ideas or keywords.
Analyses of Data and Conclusions: You can look at a big corpus of text and find recurrent terms by creating a Word Cloud. This facilitates comprehension of the main ideas, important subjects, or recurring themes in the material.
Presenting and Communicating: Word clouds offer an interesting and user-friendly means of disseminating information. They provide an eye-catching visual element that draws the reader in and effectively communicates the main ideas of the text, whether it is in a report, presentation, or instructional resource.
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How to Make a Word Cloud in Microsoft Word
As was previously said, Microsoft Word offers a sufficient number of tools to enable the creation of word clouds, making the process quite simple. In this lesson, we will explore two separate methods for creating word clouds in Microsoft Word.
- Make a Word Cloud manually using WordArt
- Make a Word Cloud using Pro Word Cloud
Make a Word Cloud Manually Using WordArt
WordArt is an MS Word text-style gallery that you can add to special text to create colorful words. You can also use WordArt to create a Word Cloud by arranging the words at different angles.
Step 1>
One text drawing tool in Microsoft Word is called “WordArt“, and it can be found under the Insert tab, as shown in the screenshot below.
Step 2>
Upon selecting WordArt, a prompt will appear asking you to write the word you wish to show before selecting the “OK” button. You’ll observe the result listed below.
Step 3>
We will select a new WordArt for a different color and produce more words in the same manner for the following word.
Step 4>
You can rotate your word 360 degrees by clicking on the rotation pointer and the following navigation points after your WordArt has been entered.
Step 5>
You may construct a word cloud in Microsoft Word by making various WordArts from various perspectives, as I have done in the example below.
Make a Word Cloud Using Pro Word Cloud
One of Microsoft Word’s free tools, Pro Word Cloud lets you see a word cloud or passage of text. All you have to do is choose the words. With Pro Word Cloud, you can create a polished Word Cloud by having the words automatically arranged.
Step 1>
Let’s say I want to use these words to create a word cloud in Microsoft Word.
Step 2>
We must install add-ins for Microsoft Word before we can create a word cloud for these terms. To obtain add-ins, select the “Insert” tab from the menu bar. The “Add-ins” option will be visible there, as indicated below.
Step 3>
A little drop-down menu will appear when you select the “Add-ins” option, and inside it is the “Get Add-ins” option, as shown in the highlighted portion of the image below.
Step 4>
After selecting the “Get add-ins” option, a new, separate window displaying various add-in types will appear. There is a search box on the left side of the window. Type “Pro cloud” into it and press the Enter key.
Step 5>
Consequently, your add-ins will appear in the list as shown below. To install these add-ins into your Microsoft Word document, click the “Add” button.
Step 6>
A little pop-up window that asks you to approve installing this add-in to Microsoft Word will show up when you click the “Add” button. Click “Confirm” to proceed with the installation of this add-in.
Step 7>
Before opening the add-ins in Microsoft Word after your add-ins have been successfully installed, Select every word as I have Select below.
Step 8>
Following word selection, pick “Pro cloud” from the add-ins menu. The word cloud pane menu will appear on the right side of the window. The first option on this pane menu will be “Font style“, as it is indicated below. This feature allows you to choose a word cloud’s many font styles.
Step 9>
The choice for the color scheme that will be utilized in the Word Cloud will come after choosing the font style.
Step 10>
Once you’ve chosen your color combinations, the “Word layout” option will appear. You can choose from a plethora of different word cloud layouts by clicking on the following.
Step 11>
If you create a word cloud using the Pro word cloud, you could additionally see the “Case” option for your words. You can choose one of the following options to change the word cloud’s case.
Step 12>
You can also choose the maximum word count for a word cloud created using Pro Word Cloud. For instance, Pro Word Cloud will automatically rearrange your paragraph if it contains more than 100 words and will only choose the first 100 words to create a word cloud.
Step 13>
The size of a word cloud is the most important factor in the next option. By entering the necessary Word Cloud height, you may choose the Word Cloud size from this choice.
Step 14>
Since a word cloud is composed of proper names, you can mark check the following highlighted option to skip any common words in the paragraph you have chosen.
Step 15>
We’ve nearly finished all the procedures needed to make a word cloud in Microsoft Word with Pro Word Cloud. All you need to do is press the “Create Word Cloud” button.
Step 16>
As seen in the below image, Pro Word Cloud will provide you with an example Word Cloud thumbnail in a pane menu.
Step 17>
You can also re-generate the word cloud by clicking on the highlighted button “Regenerate Word Cloud” below if you disagree with it.
Step 18>
After creating your Word Cloud, you can paste it into your document by copying it to the clipboard. This pop-up will appear when you duplicate your Word Cloud for the first time. Select “Allow access” by clicking.
Step 19>
To copy the Word Cloud, perform a right-click on it from the Pro Word Cloud pane menu, then select the “Copy” option.
Step 20>
Now, point your cursor where you want the word cloud to be pasted in Microsoft Word, and then hit the keyboard shortcut “Ctrl + V” to do it.
Step 21>
The result is in front of you; as seen below, you can use this word to construct a professional-looking word cloud.
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Frequently Asked Questions
Can I use any version of Microsoft Word to build a word cloud?
Word 2013, Word 2016, Word 2019, and Microsoft 365 are among the more recent versions of Microsoft Word that support creating word clouds. For optimal performance, make sure you are using the most recent version.
Is there a maximum word count that I can use in a word cloud?
There’s no hard and fast rule, but for optimal visual appeal, try to keep the word count modest. Overuse of words can make the cloud less readable.
Which kinds of documents work best when word clouds are used?
Word clouds are adaptable and can improve a document’s aesthetic appeal. They are frequently used to draw attention to important words or ideas in reports, presentations, and analyses.
Conclusion
Use Word Clouds in Microsoft Word to improve your projects. To easily turn text into eye-catching artwork, follow our tutorial How to Make a Word Cloud in Microsoft Word. Tailor and highlight important terms to give your text a strong visual presence. Learn to use this dynamic tool to create reports and presentations that are remembered. Cheers to highlighting your words in writing! For more keep learning with Office Chaser.