Today, we’ll cover how to print addresses on envelopes from Google Sheets. Without the expense or difficulty of purchasing specialized equipment, you can quickly and easily print addresses on envelopes using Google Sheets. You can quickly prepare an envelope with a professional appearance for delivery with just a few clicks. You can learn how to print addresses on envelopes from Google Sheets by reading today’s article, which is also about printing addresses on envelopes from Google Sheets.
Advantages of Printing Addresses on Envelopes from Google Sheets
As the entire world advances day by day, official and business operations also rise in number. For these activities, envelopes are the most practical method of communicating and transmitting hardcopy mail. It becomes extremely difficult and time-consuming to print addresses on envelopes manually or one at a time when you have a lot of envelopes to mail. But with the aid of this instruction, you can quickly print hundreds of addresses on envelopes.
To find the answer, read the article below on how to print addresses on envelopes from Google Sheets.
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How to Print Addresses on Envelopes from Google Sheets
Unfortunately, printing addresses on envelopes is not a direct option in Google Sheets, but you can achieve it by installing add-ons. The steps to print addresses on envelopes in Google Sheets are listed below.
Step 1>
In order to print addresses on envelopes in Google Sheets, you have to get a minimum amount of address information. If you already have an address list in Google Sheets, great! If not, don’t worry—you can make one in just a few simple steps. The headings First Name, Last Name, Address, City, Zip Code, and Phone are included in the sample below to generate an address list.
Note: To ensure that add-ons used to print addresses will function as intended, take care not to add any additional formatting to these headings.
Step 2>
Let’s start to fill these headings with data. I added First Names and Last Names based on my data, as you can see in the following image.
Step 3>
The next step is to write down the addresses of the people in the same manner as below.
Step 4>
Since Zip Codes and Contact Numbers are typically missing from postal addresses, we will additionally include that information here for the individual who will be receiving envelopes.
Step 5>
We are almost finished building an address list; if you would still like to add anything, feel free to do so. Once finished, select the “Extensions” tab from Google Sheets’ menu bar.
Step 6>
A drop-down menu will appear when you click the “Extensions” tab; select “add-ons” from here, and then select “Get add-ons” from another expanded menu, as shown in the below screenshot.
Step 7>
The moment you select “Get add-ons” from the drop-down menu, a new window will appear in your view. From the search box, as seen in the following image, look for the “Create and Print Labels” add-ons here.
Step 8>
When you locate the “Create and Print Labels” tool, click on it to open it; a button to “Install” will then appear; click on this button to add the add-on to your Google Sheets.
Step 9>
A little pop-up window will inform you that installing this add-on for Google Sheets will first need your account’s permission when you click the “Install” button. Click the “Continue” button, which is marked in the following image, if you agree.
Step 10>
You will be directed to grant account permission from the subsequent pop-up if you click the “Continue” option. To continue adding add-ons to your device, click the “Allow” option if you want to grant permission.
Step 11>
After installation is complete, go to the “Extensions” tab to access your add-ons. Your “Create and Print Labels” add-ons can be found in the drop-down menu when you click the “Extensions” tab, as seen in the following image.
Step 12>
When you select the “Create and Print Labels” option, a new menu will open with the option “Create Labels“; select it to create address labels for envelopes.
Step 13>
When you click on the “Create Labels” button, a pane menu will appear on the right side of the window. Click the “Add merge fields” button on the label maker panel, which is displayed in the following image.
Step 14>
When you select the “Add merge fields” option, a drop-down menu asking you which fields to add to print addresses on the envelope will appear. Here are all the merging fields that we created in our addresses list, as seen in the following image. To add them to a merging field, choose them.
Step 15>
We must choose the template in which we want to build our address labels after adding merging fields. Click the “Select a template” button on the label maker screen to choose a template.
Step 16>
I’m going to select the “Avery US letter – 5162 Easy Peel” template since we need to print addresses on envelopes in order to make labels on envelope templates. You can pick one of the following if you are aware of a better template to print addresses on envelopes.
Step 17>
If you want to add or remove any merging fields, you can do so from the following dialogue box; otherwise, to make address labels, click the “Create Labels” button as seen in the following image.
Step 18>
It will take a moment for labels to be created when you click the “Create labels” button, and then you will get the notification that reads “Your labels are ready” below. You can view and print your address labels by clicking “Open document“.
Step 19>
As you can see from the result shown in the next image, the information that we entered into our Google Sheets has been combined to create address labels in the shape of an envelope. They are now simple to print in your envelopes.
Step 20>
Enter the “File” tab of the menu bar in the right-top window corner to print addresses on envelopes.
Step 21>
When you select the “File” tab from the menu bar, a drop-down menu will appear with a “Print” button as shown in the following image.
Step 22>
You will be taken to a print window by clicking the “Print” button. Simply click the “Print” button if you don’t need to change the print settings.
Additional Section:
How to Download address labels in PDF?
The following are the procedures to download address labels made by Google Sheets. It’s quite simple to make labels for big numbers of addresses in Google Sheets. However, after creating these labels, you might need to download the template.
Step 1>
Once your labels are ready, select the “File” option from the menu bar as seen in the example below.
Step 2>
From the drop-down menu, select the “Download” button.
Step 3>
When you click the “Download” button, a new drop-down menu will open up with a variety of file formats that you can download. To get your address label in PDF format, click “PDF format“.
Frequently Asked Questions
Can I print different-sized envelopes using Google Sheets?
Yes, you can change the Google Sheets envelope size to fit the particular envelopes you intend to use. Just change your document’s page setup settings.
How many envelopes can I print using Google Sheets at once in total?
The capacity of your printer and the paper feed system determine how many envelopes you can produce at once. The majority of printers can manage a manageable stack of envelopes, but for precise information, it is best to refer to your printer’s handbook.
How can I customize the envelope with more logos or design elements?
By editing the envelope template in Google Sheets or importing an envelope template that already has design elements or logos, you can quickly add these to your envelopes.
Can I print the recipient’s address and the return address on the same envelope?
Yes, Google Sheets allows you to print the recipient’s and return addresses on the same envelope. Simply set up your paper such that it contains both addresses in the proper order.
Is it possible to have the addresses on the envelope in a custom font?
There are various font options available in Google Sheets. As long as the custom font is supported by Google Sheets, you can choose it for your addresses.
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Conclusion
We’ve shown you a quick way to print addresses on envelopes even if Google Sheets doesn’t come with a built-in envelope printing feature. We believe that using this method will make it easier for you to quickly design personalized envelopes. Cheers to printing! Keep learning with OfficeChaser.com
