Hi to all of you. I hope everyone is doing well. We have another important topic on how to save OneNote as PDF for you to discuss today. However, The subject of discussion today is how to save OneNote as PDF. You can export your notes as an Adobe PDF (portable document format) if you need to share them with someone but don’t want to grant them complete access.
To begin with, navigate to the page you wish to export from, choose the file you want to export, and then choose what you want to export under Export Current. After selecting PDF in the save as dialog box, select the location for your file, give it a name, and press the save button. In the sections that follow, let’s explore implementation step-by-step.
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Benefits of Saving OneNote as PDF
Portability: PDFs are broadly compatible and display correctly on a range of hardware and software platforms. This guarantees the consistency and accessibility of your OneNote material across various platforms.
Universal Accessibility: PDFs are a format that is accessible to everyone because they can be opened with freely available software. This implies that for recipients or collaborators to view your content, OneNote need not be installed.
Document Security: You can safeguard the content in OneNote by using PDFs, which feature password protection and encryption. Ensuring that only authorized users can access a document is very helpful when sharing sensitive or confidential information.
Printability: OneNote text appears the same on paper as it does on screen thanks to PDFs’ ability to preserve consistent layout when printed. When printing off actual copies of your notes or documents, this might be quite important.
How to Save OneNote as PDF
Users frequently wish to share their OneNote as a PDF file, but they are unsure of how to do it. Don’t worry, we have a simple and easy solution for you. All you have to do is adhere to the straightforward instructions we have provided in the guide below. We will learn for both versions of OneNote as follows:
- Save OneNote as PDF Using the Desktop App
- Save OneNote as PDF Using the Web App
1. Save OneNote as PDF Using the Desktop App
This first section will walk us through the process of utilizing the OneNote Desktop application to save OneNote as a PDF. The method is straightforward; however, as we are utilizing the OneNote 2013 version in this process, you may have some differences when practicing if you are using a different version.
Step 1>
You must first open the OneNote desktop application. To do this, utilize the Start menu search bar to locate OneNote.
Step 2>
Look up “OneNote” using the search function.
Step 3>
Here it is; to launch the application, click the “Open” button.
Step 4>
Once your OneNote home page has been launched, create any kind of note or sample page to continue the installation process.
Step 5>
On your primary home page, select the “File” button situated in the upper left corner.
Step 6>
To view additional options, click the “Export” button now.
Step 7>
You can download your notebook as a PDF file by clicking the “PDF button“.
Step 8>
To save your note as a PDF file, click the Export button at the end. The note will be exported to the local directory on your PC.
Step 9>
Give your PDF file a relevant name before saving it.
Step 10>
To save this PDF, click the “Save” button at the end.
Step 11>
Your notebook has now been transformed into a PDF file and saved in the location you have designated, along with the name that was assigned to it.
2. Save OneNote as PDF Using the Web App
We will now cover another method for saving OneNote as a PDF using the OneNote web application. If you would rather work online, then this is for you. Let’s go over each step needed for the web method.
Step 1>
Locate and launch your preferred web browser on your computer (I am using Google Chrome).
Step 2>
Use Google Chrome’s search bar to find the OneNote online application.
Step 3>
To access the OneNote online application, click the Official Microsoft “Sign-in” link.
Step 4>
To proceed, click the “Sign-in” or “Sign-up” button once again.
Step 5>
Enter the Microsoft Account email address that is valid for you.
Step 6>
After entering the proper password, select the sign-in option.
Step 7>
The home screen of your OneNote web app has now opened.
Step 8>
To create a new note, click the “New” button.
Step 9>
A page of OneNote is prepared, and we will save it as PDF.
Step 10>
From the main menu, select the “File” tab.
Step 11>
Press the “Printer” icon to access additional settings.
Step 12>
Click the “Print” button now.
Step 13>
Next to the Destination option, click the dropdown arrow.
Step 14>
Pick “Save as PDF” from the list of available options.
Step 15>
Lastly, press the “Save” button.
Step 16>
Your local file directory will open when you click the Save button, and you will now need to select a location before saving your notebook as a PDF.
Step 17>
Before saving, give your file a meaningful name.
Step 18>
When you finally click the “Save button” below, your PDF file will be saved to the designated location.
Step 19>
You can see that a PDF of your notebook has been saved to your Document.
The two methods mentioned above for saving OneNote as a PDF are quite thorough. I hope the guide above proves to be useful to you.
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Frequently Asked Questions
Is it possible for me to save individual pages from my OneNote notebook as PDFs?
Regretfully, OneNote does not currently offer a direct way to save individual portions as distinct PDFs as of the most recent version. Nevertheless, you can accomplish this by choosing the relevant part, copying its contents to a new OneNote page, and then saving that page as a PDF.
Will my original OneNote notes’ formatting and layout be preserved in the PDF file?
Yes, saving your OneNote notes as a PDF usually preserves their formatting and layout. However, during the conversion, intricate layouts or specific features could change. It is advised to check the PDF to make sure everything shows up as it should.
I have a OneNote with hyperlinks; can I add them to the PDF and have them still clickable?
In general, hyperlinks inside your OneNote text will be retained and functional in the PDF. Make sure the program you use to create PDFs has this capability enabled.
Does OneNote have any size limits when saved as a PDF?
While OneNote doesn’t set stringent size limitations on its own, the PDF generation program you choose might. If you run into problems with size, think about reducing the size of your photographs or dividing up larger sections into smaller PDFs.
Do Windows and Mac users have different ways of saving OneNote as PDFs?
While the general procedures are the same for both the Mac and Windows versions of OneNote, there may be minor differences in the menu selections. Consult the article’s instructions, making the necessary modifications for your particular operating system.
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Conclusion
That’s all about how to save OneNote as PDF. With only a few clicks, you can turn your OneNote into a portable PDF powerhouse. This is essential for smooth collaboration and global access; it’s not just a conversion. Your notes could shine on any platform now that they are shareable and adaptable. Wishing you a happy conversion and unrestricted flow of ideas in the realm of portable documents. For more keep learning with Office Chaser.
