We will dive into a new tutorial in this comprehensive guide, walking you through the process of how to set out of office in Microsoft Teams capability step-by-step. Taking occasional breaks is necessary for continued work, which makes this tutorial especially pertinent. Taking time off is a professional obligation as well as a personal necessity. It becomes essential to learn how to set out of office in Microsoft Teams so that you can notify colleagues and collaborators about your unavailability. If you’re taking a quick break, going on vacation, or for any other reason, Microsoft Teams offers a smooth method to update your colleagues on your availability. This article aims to walk you through the steps so you can utilize Microsoft Teams to indicate your absence.
Advantages of Setting Out of Office in Microsoft Teams
Better Team Collaboration: You may help improve team cooperation by using the out-of-office tool to indicate your absence. As a result, team members can modify their workflows and expectations, resulting in a more coordinated and flexible work environment.
Professionalism: Managing work responsibilities with professionalism is demonstrated by using the out-of-office feature. It demonstrates a proactive approach to communication, demonstrating your appreciation of openness and consideration for the time and work of your team.
Flexibility in Remote Work: In a time when working remotely is becoming more and more frequent, using Microsoft Teams to announce your absence lets your teammates know when you’re unavailable, allowing for efficient communication even in virtual workplaces.
Now let’s start learning how to set out of office in Microsoft Teams.
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How to Set Out of Office in Microsoft Teams
Three distinct ways to set out of office in Microsoft Teams will be covered in this tutorial.
- Set out of office in Microsoft Teams using Microsoft Teams settings
- Set out of office in Microsoft Teams using Microsoft Teams profile
- Set out of office in Microsoft Teams using customizing status message
Set Out of office in Microsoft Teams using Settings
Here are the steps to set out of office in Microsoft Teams using Microsoft Teams settings, which we will use to establish out of office in Microsoft Teams.
Step 1>
As indicated in the following image, when you launch Microsoft Teams, you will notice a three-dot option next to the profile symbol in the upper right corner of the window. To access Microsoft Teams settings, click on it.
Step 2>
A little drop-down menu will appear when you click on this three-dot option, and the first item you see is the “Settings” option, which is indicated in the image below.
Step 3>
A new window will open when you select the “Settings” option. Navigate to the “General” tab from the left panel to find the “Schedule” button for out-of-office times. This button can also be seen in the screenshot that follows.
Step 4>
When you click the “Schedule” button, a little new pop-up window will appear in front of you. You can then easily make adjustments to the selections by clicking the “Save” button.
Your Microsoft Teams status will change to “out of office” when you click the “Save” button.
Set Out of Office in Microsoft Teams using Microsoft Teams Profile
Because Microsoft Teams includes an integrated feature that allows you to set out of the office, it also provides the option to set out of the office via a Microsoft Teams profile.
Step 1>
With the use of the Profile symbol, we are now utilizing Microsoft Teams to work outside of the office. To achieve this, navigate to the Microsoft Teams profile icon, which is indicated below and is placed in the window’s upper right corner.
Step 2>
The ability to “Set status message” will appear when you click on this profile icon in Microsoft Teams. This allows you to quickly set your out-of-office time on the platform.
Step 3>
The following image shows how clicking on the “Set status message” will bring up another drop-down menu with “Schedule out of office” marked below.
Step 4>
A little new pop-up window containing several options related to Out of Office will display when you click on the “Schedule out of office” option. If you want to make any adjustments, you may do so by clicking the “Save” button as instructed below.
Set Out of Office in Microsoft Teams using Customizing Status Message
One feature in Microsoft Teams that allows you to show yourself as out of the office and personalize it to your preferred dates and times is the ability to broadcast status messages to participants along with your profile. With the help of this step-by-step instruction, let me show you practically.
Step 1>
To personalize Microsoft Teams’ out-of-office messaging, navigate to the profile icon and, upon opening the profile drop box, select the “Set status message” option as indicated in the example below.
Step 2>
The following options will appear in a new drop-down menu that opens when you select “Set status message“. Initially, enter an out-of-office message in the text box as instructed below.
Step 3>
Once you have composed the message, be sure to select the box next to the highlighted option so that when someone tests you, they will see that you are not in the office on Microsoft Teams.
Step 4>
You can choose how long the out-of-office notice will appear by using the “Clear status message after” option that appears in the following step. Click the “customize” button to change the period.
Step 5>
Two additional options will display once you click the “Customize” option, allowing you to choose the day and hour that you wish to leave the workplace using Microsoft Teams.
Step 6>
Once all of these conditions have been met, click the “Done” button on Microsoft Teams, as indicated in the image below.
Now, until the chosen day and time, whenever someone tries to contact you on Microsoft Teams, the aforementioned out-of-office message will be there along with your profile.
How to turn on automatic replies on Microsoft Teams?
This functionality will come in handy if you are setting up your teams while on vacation and away from the office. To let your colleagues know, you may either write a message for them or enable automated replies. The instructions to enable automated responses in Microsoft Teams are listed below.
Step 1>
Navigate to the Microsoft Teams settings by selecting the menu in the upper right corner. Once there, select the “General” page. A “Schedule” button for out-of-office hours will appear as you scroll down a little. To open it, click on it.
Step 2>
You can enable automatic replies on Microsoft Teams while you are not in the office by clicking the “Schedule” button, which will open a new window with the option “Turn on automatic replies“.
Step 3>
Depending on your needs or goals, you may also decide whether to send automatic responses to external users or the entire enterprise.
How to delete Out-of-office status on Microsoft Teams?
The procedures to remove the “out of office” status from Microsoft Teams are provided here. After you have set up a Microsoft Teams account and returned to work, you may wish to remove the account. However, you may not know how to do so.
Step 1>
In Microsoft Teams, your out-of-office status appears on your profile. Therefore, select the Profile icon in the upper right corner of the window to remove your out-of-office status on Microsoft Teams.
Step 2>
You can check your out-of-office status on Microsoft Teams by clicking on the profile symbol, which will open a little drop-down menu. When you move your cursor over the status, the “Delete” button—highlighted in the image below—will appear. Simply click the Delete button in Microsoft Teams to remove the out-of-office status.
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Frequently Asked Question
What occurs if I get messages when I’m not in the office?
Any attempts to reach you while you are out of the office will be met with an automated response that includes your personalized message. This informs them of your current whereabouts and your anticipated return date.
Is it possible to configure mobile app out-of-office replies?
Yes, the Microsoft Teams mobile app allows you to set up out-of-office replies. You can manage your messages and status while on the go, and the procedure is the same as with the desktop version.
Does every Microsoft Teams user have access to the out-of-office feature?
Yes, all Microsoft Teams users—including those with varying subscription plans—can utilize the out-of-office feature. To utilize this feature, make sure the Teams app is up to date.
Conclusion
You now know How to Set Out of Office in Microsoft Teams. You can now easily keep your team informed and manage your availability. You can professionally communicate your unavailability by following these easy steps. Organize your work-life balance with Microsoft Teams; setting up an office has never been easier! For more keep learning with OfficeChaser.