Hello and welcome to another OneNote guide. We’ll learn how to Share a Page in OneNote today. OneNote contains a variety of components, including Notebooks, sections, Pages, and more. Though other articles on our site cover sharing Notebooks, this one is specifically about sharing a page within OneNote. It’s a workaround, so you might not be able to find a natural or direct way to share a page in OneNote. To share a OneNote page with someone inside or outside of your company, you can utilize the two workarounds described in this article. Let’s go on to the following part.
Advantages of Sharing a Page in OneNote
Although sharing a page in OneNote facilitates easy collaboration and information sharing, we are still able to share the entire Notebook content. An important benefit is the improvement of group projects and teamwork. People can work together on a large project and create and edit information in real time on a shared website, encouraging a dynamic and collaborative work atmosphere. This makes brainstorming sessions more productive by enabling team members to exchange ideas, offer criticism, and work together to polish the content. This maximizes output and innovation.
There are several advantages and justifications for sharing a page in OneNote. Occasionally, we simply need to share a single page from a large Notebook, thus we hardly ever require a feature or workaround.
How to Share a Page in OneNote – Step-by-Step Procedure
Although there isn’t a direct way to share a page in OneNote, we have discovered two workarounds for you to try. One of these works with both the web and app versions, while the other is limited to the app version. Let’s have a look at each of these workarounds in more detail.
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How to Share a Page in OneNote – Desktop App (Method 1)
In this first method, we will learn how to share a page in OneNote using a desktop application. This solution requires that you have the Outlook app installed on your device and is only compatible with the desktop version of the software. it does not function with the web version. To make this tutorial complete, we will start by explaining how to create a page in OneNote. Some new users may not even know what pages are, let alone sections, notes, or other components within OneNote.
How to Create a Page in OneNote Desktop App
Step 1>
On your computer, open the Microsoft OneNote desktop application.
Step 2>
Open the app, and let’s explore what pages are in OneNote and how to make one.
You must first create a Notebook; click on any Notebook to start creating a page.
Step 3>
Before we can construct a page, we must first create a section and one or more pages within the section.
Click the “New Section” button, which is located directly below the Notebook’s name, to start a new section.
Step 4>
Give your section a name, and it’s prepared.
Step 5>
To add a page, click the “Add Page” button that is now visible on the right-side bar.
Step 6>
Your cursor will start to flicker as soon as you click the “Add Page” button in the upper right section. It will then ask you for the page name; enter the name and hit the Enter key.
Likewise, you can build more than one page by rerunning Steps 5 and 6. Next, we’ll look at how to share a page that you’ve created.
How to Share a Page in OneNote – Using Outlook
Thus, in this way, we’ll discover a helpful method that works exclusively with the OneNote desktop program and necessitates having Outlook installed on your device. Now let’s look at where we left off in the OneNote page creation process from the previous part.
Step 1>
We have now completed at least one page within a designated notebook area. Click on your page to make it open first.
Step 2>
When your page opens, keep it chosen and navigate to the upper-right corner of OneNote to locate the “Share” icon as shown in below image.
Step 3>
To access other sharing choices, click the dropdown arrow located on the right side of the “Share” button.
Step 4>
Choose “Email Copy of Page,” the third option from the drop-down list.
Step 5>
When you click on it, the page will be included to the body of your email and you will be taken to your Outlook desktop application.
Step 6>
To share the page using Outlook, all you have to do now is type the recipient’s email address in the “To” field and press the “Send” button.
How to Share a Page in OneNote – Desktop App (Method 2)
This part will teach us an additional method that is compatible with OneNote’s desktop and web applications. Now, let’s start by using the desktop application.
How to Share a Page in OneNote Desktop App – Using Link
You might be familiar with this simple method for sharing links from other platforms, such as Google Sheets and Slides. Now let’s look at this method’s steps.
Step 1>
You must open the page in the OneNote app’s right-side sidebar on the left after creating it inside a Section of a Notebook.
Step 2>
When you do a right-click on the website, a context menu will appear.
Step 3>
A link to the page you have chosen will be copied to the clipboard when you pick the “Copy Link to Page” option.
Step 4>
Send the URL as a text message by going to any messaging app, like Email or WhatsApp.
Note: This method gives the recipient access to the full notebook, but it has the advantage of directing them to the page instead of the entire notebook at first. From there, they can choose to examine the relevant sections and notebook.
How to Share a Page in OneNote Web Version – Using Link
Now that we know how to share a page in the OneNote Web App using the link method, let’s take a brief look at how this method functions on the web app as well.
Step 1>
Open any Notebook by navigating to the OneNote web app.
Step 2>
You will see the message, “Click to create a section,” if your notebook is empty. Click on it to start a new section.
Step 3>
When prompted, provide a relevant name for the section and click the “OK” button.
Step 4>
OneNote has successfully added your section to your Notebook, and it has also provided a window to manage your parts and pages for you.
Step 5>
There is a placeholder page with the text “Untitled Page” on the far right of the left-hand sidebar.
Step 6>
A “Add Page” button is visible at the bottom of it. To add a new page, click it.
Step 7>
After typing the page’s name, hit the Enter key.
Step 8>
Your page link will now be copied to the clipboard when you right-click on the page name and choose “Copy Link to this Page,” just like we did with the desktop app.
You can now send this URL to someone and they will be able to visit your page straight away.
That concludes the workarounds for sharing a page in OneNote. I especially stressed the creation of pages because it can be very challenging for new users to differentiate between pages, sections, notes, and other items in OneNote. I hope this guide is useful to you.
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Conclusion
As I wrap up my tutorial on how to share a page in OneNote, I hope you found it useful and picked up some new tips. Thank you, and enjoy the Office Chaser Guide.