Hi all, Today will learn how to share OneNote with other people from this guide. Microsoft OneNote is getting more and more popular because, in addition to making note-taking easier, you can share notes directly with other users as necessary. See the following article for instructions on sharing OneNote with others if you are unsure how to do so.
Why is it needed to Share OneNote with Others?
Cooperation: Sharing makes it easy to work together with teammates, classmates, or coworkers. The ability for multiple users to operate concurrently on a single notebook facilitates collaboration and coordination on projects.
Information Sharing: It makes the exchange of information more rapid and effective. You may consolidate your notes and make them instantly available to others, eliminating the need to send separate files or emails.
Teamwork & Projects: Using a shared OneNote notebook guarantees that all participants have access to the same information when working on group projects or team-based activities. This keeps everyone in the loop and lessens the possibility of misunderstandings or effort duplication.
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How to Share OneNote with Others
We are going to show you three different methods to share OneNote with others in our article of sharing OneNote with others.
- Share OneNote with others Using the Share button
- Share OneNote with others Using the Share tab
- Share OneNote with others Using the OneDrive
1. Share OneNote with others Using the Share button
One of the easiest ways to share Microsoft OneNote with others is to use the small share button in the window’s upper right corner when you first open it. The instructions for sharing OneNote via the Share button are listed below.
Step 1>
After launching Microsoft OneNote, you will see all your notebooks and pages on the “Home” screen. To share a notebook, first choose the notebook you wish to share with others.
Step 2>
As shown in the below image, once you have opened the notebook that you wish to share in Microsoft OneNote, check in the upper right corner of the window where a “Share” button is located. To send the OneNote to other people, click on it.
Step 3>
When you click the “Share” button, a little drop box with a variety of sharing choices for OneNote will open. The first option in this list is “Share Entire Notebook“, which allows you to share the whole OneNote notebook.
Step 4>
“Copy Link to Notebook” is this drop-down menu’s second option. By selecting this option, you’ll be able to share your notebook’s link with other people, allowing them to view it.
Step 5>
Comparably, if we check the third choice in this Dropbox, we find that there is an “Email Copy of Page” option that opens an email window and provides a copy of the current notebook page that you can share with others.
Step 6>
The following pop-up box will appear when you click on any of the options listed above, requesting the email address of the person you wish to share this file with.
Step 7>
The following pop-up box will appear when you click on any of the options listed above, requesting the email address of the person you wish to share this file with.
2. Share OneNote with others Using the Share tab
Additionally, Microsoft OneNote’s File tab has a Share tab that you can use to share OneNote with other people. Let me show you practically using the steps that follow.
Step 1>
Open the notebook you wish to share with others first. The Microsoft OneNote window’s next section makes it simple to open your notebook.
Step 2>
Once the notebook you wish to share is open, select the “File” tab from Microsoft OneNote’s menu bar, which is situated in the window’s upper left corner, as seen below.
Step 3>
When you select the “File” tab from Microsoft OneNote’s menu bar, a new window will open with the “Share” tab highlighted in the left panel as shown in the image below.
Step 4>
When you select the “Share” tab from the side panel, a little pop-up box will appear asking you to enter the username or email address of the person you wish to share the file with. Just input the email address and click the “Send” button.
3. Share OneNote with others Using the OneDrive
As far as we are aware, OneNote backs up to the Office 365 cloud, which is accessible through Microsoft OneDrive. OneDrive can also be used to share OneNote with other people. To use OneDrive to share OneNote with others, follow these steps.
Step 1>
Launch your preferred web browser and navigate to the Microsoft OneDrive website. You will notice multiple tabs on the left panel; select the “My files” tab, as indicated below.
Step 2>
All of your OneDrive files and folders are visible to you in the other OneDrive area. We will access the “Documents” folder as indicated below since Microsoft OneNote files are stored there.
Step 3>
All of your Microsoft OneNote files are visible when you enter the “Documents” folder on Microsoft OneDrive. To share a file, simply right-click on it with your mouse and select “Share” from the drop-down menu.
Step 4>
The identical pop-up window will appear when you click the “Share” button, asking you to enter the recipient’s email address before you can share the file by following the instructions below and hitting the “Send” button.
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Frequently Asked Questions
How to share access on OneNote?
You can also share access to your notebook in OneNote to give rights to other users to access your notebook more significantly. Read the following steps to share access on OneNote with others.
Step 1>
As per normal, to do that, we must first open the notebook in Microsoft OneNote. You should then grant access to the notebook, just as I have done in the example below.
Step 2>
Once Microsoft OneNote has opened your notebook, select the “Share” button, which is seen in the following image and is placed in the window’s upper right corner.
Step 3>
Upon selecting the “Share” button, a compact menu will appear, with the “Manage access” option prominently displayed in the accompanying image. To share access to OneNote, click on it.
Step 4>
When you select the “Manage access” option, a little new pop-up window displaying all of the shared notebook participants will appear. As instructed below, click the “Start Sharing” option to allow others to access the notebook.
Step 5>
The “Start Sharing” option will cause another pop-up window to appear, requesting you to enter the username of the person you wish to share file access with as shown below.
Step 6>
After adding a username, follow the instructions in the following image to click on the little pencil icon that runs along the participants’ field.
Step 7>
Additionally, you will see a small drop-down menu with the various rights that you share with the user when you click on this little pencil icon. From the following highlighted drop-down, choose the rights.
Step 8>
After granting the user all the necessary permissions, just click the submit button in this pop-up window to share the chosen access on OneNote.
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Conclusion
Learning How to Share OneNote with Others will be essential for efficient teamwork and output. You now have the fundamentals of sharing at your disposal, enabling you to collaborate with others with ease. Understanding OneNote sharing is not simply a feature, but a prerequisite for success as we embrace digital collaboration. Using OneNote, incorporate these strategies into your workflow, maintain communication, and turn into increased productivity.
