Hey guys, welcome back. Today, we’re going to learn how to unsend Outlook email. Have you ever clicked the “send” button on an email only to realize a short time later that you mistyped the recipient’s name or address? Particularly if the letter includes delicate or private information, it can be an unpleasant and uncomfortable experience. Luckily, Microsoft Outlook offers a tool called “Undo Send” that enables you to cancel sending an email right away. When you need to rapidly fix a mistake or stop an unwanted recipient from viewing your message, this function can be a lifesaver.
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This article will show how to use Outlook’s “Undo Send” feature to cancel an email sending. Knowing how to retract an email can help you prevent potentially damaging errors and preserve your professional reputation, whether you’re a corporate professional, student, or casual email user. then let’s get started!
Importance to learn – How to Unsend Outlook Email
The following are a few key factors regarding the importance of learning how to unsend Outlook emails:
Error-prevention: By having the option to retract an email, you can catch mistakes before they land in the recipient’s inbox. For instance, right before pressing the send button, you might notice a typo, an improper attachment, or the wrong recipient.
Avoid embarrassment: If you’ve ever sent an email containing inaccurate or humiliating information, you know the need to hit the “undo” button. You can prevent the embarrassment that comes with sending an email that you later regret by canceling it.
Protect your reputation: The ramifications of sending the wrong message to the wrong person or with inaccurate information might endure for a long time for your professional reputation. Maintaining your credibility and professionalism can be facilitated by having the ability to immediately retract an email.
Maintain control: You have more control over your digital communication when you know how to delete an email. If circumstances change or if you learn new information that modifies the message’s substance, you can quickly retract your message.
Boost productivity: You can save time and cut out pointless back-and-forth contact when you can quickly and conveniently delete emails. This may increase your productivity and improve your communication skills.
Learning the ability to unsend Outlook emails is an important skill that can help in error prevention, reputation preservation, and increased control over your online communication.
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How to Unsend Outlook Email?
In Outlook, there are primarily two ways to remove or undo emails that have been sent. It’s important to remember that not all versions of Outlook may support the web-based solution. Because the desktop application approach is more generally supported, it is advised to use it. Let’s look at the most popular technique, which includes retrieving an email that has already been sent. It’s crucial to note that this technique only functions with the Outlook desktop application and not with the web-based versions of Outlook. So let’s start by concentrating on the processes for the desktop program and then go on to a different approach for Outlook Web.
Unsend Outlook Email – In Outlook App Version (1st method)
Let’s look at the procedures needed to reach this option since we will be learning how to unsend Outlook emails utilizing the pre-built recall a message tool in the Outlook software.
Step 1>
In Outlook, go to the “Sent Items” folder.
Step 2>
To open an email that you want to unsend, double-click on it.
Step 3>
In the “Message” tab, select “Actions” or “More Actions.”
Step 4>
From the dropdown menu, choose “Recall This Message“.
Step 5>
Select whether to replace the message with a fresh one or remove any unread copies that remain.
Step 6>
To start the recall procedure, click “OK” or “Send“.
Step 7>
Use the radio button, then click Ok, if you want to replace the message with a new one because the one that was previously delivered contained certain problems.
Step 8>
A fresh “New email” box will now open, allowing you to edit your message and send it once more without making any mistakes.
Step 9>
Before the “Recall this message” button in the Actions drop down menu, you can locate the “Edit message” button if you wish to edit a message immediately.
The Outlook desktop client makes it relatively simple to undo an email send; the process is the same on mobile devices, although the functionality may be in a different place.
Unsend Outlook Email – In Outlook App Version (2nd method)
In the following section, we’ll look at a different way to undo an Outlook email send. The “Recalling a message” option is still present in this way, but the procedure is different and, in my opinion, simpler. So let’s analyze this method.
Step 1>
Find the email you just sent in the Sent Items folder, double-click it to open it in a new full-width window.
Step 2>
In the newly opened window, select the File tab.
Step 3>
The “Resend or Recall” option is now available. Select it, and the next steps are the same.
Using this method, you can quickly cancel an email sent through the Outlook app.
Unsend Outlook Email – In Outlook Web Version
We will learn how to unsend emails in Outlook Web in the following section. Although most web versions of Outlook do not have the “Recall this message” capability, they do have a “Undo” tool that you can use right away (within 10 seconds) to cancel an email transmission. However, if more than 10 seconds have passed since the message was sent, you will not be able to utilize this feature. However, this method is also not effective by default, so let’s examine all the specifics, options, and practical applications of this method.
Step 1>
Open the online web version of Outlook.
Step 2>
Click the “gear” icon in the top right corner to enter settings, then select the “View all Outlook settings” button.
Step 3>
Then, pick “Compose and Reply” from the submenu after choosing “Mail” from the main menu.
Step 4>
Locate the Undo section by scrolling down.
Step 5>
This is the undo meter and the time set for showing the undo button after sending a message. It has a maximum value of 10 and a minimum value of 0.
Set this meter’s value to 10 by dragging it to the far right.
Step 6>
The Save button is located below. Once you’ve sent a message and had your undo option enabled for 10 seconds, you should exit the settings tab and return to the home screen.
Step 7>
Send a fresh email message that you just wrote.
Step 8>
If you want to cancel sending this message, click the “Undo” button that appears on your screen right away. After 10 seconds, you won’t be able to cancel sending this message. The undo button will disappear after 10 seconds.
By default, this feature is hidden in the Outlook web version since the “Undo” button’s default time is set to 0 seconds. By following the steps above, you may quickly enable this option in your Outlook web version.
Remember
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The recipient’s preferences and the email server specifications affect recall success.
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It’s possible that not all versions of Outlook or Outlook on the Web include the recall capability.
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Send a follow-up email to clarify or fix the error if the recall is not possible.
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If the email is urgent or delicate, get in touch with the recipient immediately.
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Use Outlook’s “Delay Delivery” option to give yourself time to revise or cancel emails before they are sent.
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Emails should always be checked twice before sending to reduce mistakes and regrets.
Conclusion
The procedure of how to unsend Outlook Email is now finished. I made an effort to cover every way that may be used for the Web version and the Outlook desktop App to stop sending emails. I sincerely hope you enjoy it and gain something new from it.
Thank You!
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