Hello. We’re going to discuss how to view comments on Google Docs today. With its live collaboration features, Google Docs is the greatest word-processing program substitute. Using individual notes or comments to keep each other updated while working on the same document simultaneously is made simple by this feature. Online comments show up as brief notes in the document’s sidebar.
In case you need to learn how to view comments on Google Docs, make sure to read the following guide before leaving.
Why is it Important to View Comments on Google Docs
Working together and providing feedback: Comments enable several users to offer input on a document, which promotes collaboration. It’s a useful tool for collaborative tasks because it facilitates easy communication and helpful criticism.
Examining Revisions and Ideas: Users can propose revisions and modifications to the document through comments. You can decide whether to accept or reject the suggested improvements by reading through these comments and understanding them.
Questions and clarifications: Comments provide a forum for posing queries or looking for answers within the text. This guarantees that all partners are in agreement and improves communication between them.
History and Revisions of the Document: You may follow the history of document revisions by looking at the comments. This is essential for comprehending how the content has changed over time and for going back to earlier iterations as necessary.
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How to View Comments on Google Docs?
Using a computer to view comments on Google Docs is an easy and engaging process. There isn’t a lengthy process involved in viewing comments on Google Docs; all it takes is one or two clicks. There are three different methods to view Google Docs comments.
- View comments on Google Docs through indicated text
- View comments on Google Docs through comment history.
- View comments on Google Docs through the shortcut key
How to View Comments on Google Docs – Through Indicated Text
First, we’ll review how to view Google Docs comments by highlighted text. Google Docs automatically highlight the content added by the user when they add a comment. On Google Docs, we may see comments by pointing to this highlighted text. All you have to do is click on these locations to see the comments. Let me show you how to use this way to view comments on Google Docs.
Step 1>
As you can see in the below image, if you have gotten comments from users, you will notice some highlighted text when you open your document in Google Docs. This indicates where the comment is located.
Step 2>
Move your pointer over this highlighted text and click to view these comments. Any comments you contribute to this text will appear as indicated below on the right side of the window.
You can see each comment in your document individually in this manner.
Using the highlighted text feature, you will need to go through the entire page looking for each comment individually to view them using this way.
How to View Comments on Google Docs – Through Comment History
We will discover how to view comments on Google Docs from the comment history using this method. We must view each comment separately, as we have stated in the method above. As a result, I’ve provided you with this technique so that you may see every comment on the document at once. All of the comments are shown as having been added to your document when you use Google Docs’ comment history feature. With this method, selecting a comment from the comment history will cause it to transfer automatically, saving you the trouble of going through each one individually. We will learn how to view comments by following these procedures to access this comment history.
Step 1>
A share button often appears at the top of the window when you open a Google Docs page. As you can see in the image below, “Comment history” is located directly next to that share button.
Note: This comment history option also allows you to count the number of highlighted comments.
Step 2>
A speech dialogue box will drop down from the comment history option when you click on it. I have chosen “All comments” because I want to see all of the comments at once, but you can adjust the filter at first to see only a subset of the comments.
Step 3>
As a result, you can view every comment in the dialogue box that appears below.
How to View Comments on Google Docs – Through a Shortcut Key
Here’s how to view comments on Google Docs. The two aforementioned methods are sufficient for viewing comments on Google Docs, and they are both brief and simple to use. However, if you’re looking for a faster way to view comments on Google Docs, I’ll show you how to do it with this method. By using this shortcut key, you can access all of the comments on Google Docs in a matter of seconds.
Step 1>
Launch Google Docs and open your document. You can press Ctrl + Alt + Shift + A to view comments in it. By using this shortcut key, you may read the entire comment history and see the outcome in the following images. It will open the comment history quickly.
How to add a comment to your document on Google Docs
The instructions below will walk you through how to add a comment on Google Docs if you’re not sure how to do it.
Step 1>
Assume for the moment that this is the sample data that we wish to add a comment in Google Docs.
Step 2>
As seen in the following picture, there is an icon for comment history located at the right top of the window. click on it, To open it.
Step 3>
There are several details for Google Docs comments on this option. As seen below, you can see an add button here to comment on your document. Click it to add a comment.
Note: Remember to move your cursor to the desired location before commenting.
Step 4>
Hover your cursor around the document’s boundaries in Google Docs to see a few options, including the “add comment” option.
Step 5>
As a result, the speech dialogue box will appear where the comments are when you click the “add” button.
Step 6>
Whatever you want to say about the text, write it in the speech box. To add your comment, just click the “Comment” button after you’re finished.
Step 7>
Our comment has been included in the Google Docs document, as you can see in the resultant image below.
How to reply to a comment on Google Docs?
Adding a comment on Google Docs is largely the same as replying to one. Simply type your thoughts into the chat box and press the button.
Step 1>
When you wish to evaluate a Google Docs document and have a conversation about it, you can open it and see comments left by other users. To view the comment, click on it.
Step 2>
A spoken chat box appears on the right side of the window when you click on a comment, allowing you to respond to it. In this speech dialogue box, type the text.
Step 3>
You can reply to comments by clicking the button next to the spoken conversation box. To respond to a comment, click the “Reply” button.
Step 4>
You are almost finished, as evidenced by the result below, which shows that the owner has received and is reviewing your response.
How to delete a comment in Google Docs
Google Docs comments cannot be deleted, but you can reply to them by accepting or rejecting them.
It will be removed from your document when you reply to it.
Step 1>
Once a document has been opened in Google Docs, choose the comment that you wish to remove.
Step 2>
The comment has a checkmark; click it to get rid of it.
Step 3>
The comment has been removed as you can see here.
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Frequently Asked Question
Can I see comments on my mobile Google Docs app?
Yes, the Google Docs mobile app allows you to view comments. To view and read comments, just open the document and tap the comment symbol.
Can I restrict who can see my Google Docs and leave comments?
You can control the sharing options for your Google Documents, yes. To restrict who can read, comment on, or update your document, change the sharing options.
Do readers who are limited to “View” access to the document have the ability to see comments?
Comments are viewable in read-only mode for viewers who have “View” access. They won’t, however, be able to change the page or submit new comments unless they have the required authorizations.
When someone comments on my document, may I get notified?
You can turn on comment notifications, To receive notifications when new comments are made, click the comment button, select “Notifications“, and then pick your preferred notification settings.
Can you see comments when printing a Google Docs document?
Comments are not printed with a document by default. You can change the print settings to include comments to the printed version if you would like them to.
Conclusion
This article gave you a detailed explanation of how to view comments on Google Docs, so you’ll be ready for group editing. Once you have mastered all of the techniques covered, you will be able to interact with comments and traverse the platform with ease, which will facilitate collaboration. Make the most of these insights to improve the way you edit documents and help your team members communicate effectively. For more keep learning with OfficeChaser.